Operations Coordinator, Procurement

RWS Global; England; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading company in entertainment services is looking for a Procurement Coordinator to support purchasing operations across multiple regions. You will coordinate vendor management and improve procurement processes, requiring strong organizational skills and attention to detail. Ideal for recent graduates or early-career professionals who are ready to advance in a dynamic, hybrid work environment.

Benefits

Competitive Salary

Company Pension

25 days paid holiday

Paid parental leave

Computer provided

Company Phone Allowance

Flexible working

Employee Assistance Programme

Childcare Support

Vision Programme

Qualifications

• Recent graduate or early-career professional.
• Interest in global purchasing and vendor management.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Support end-to-end purchasing for international productions.
• Coordinate purchasing cycle and vendor relationships.
• Assist in onboarding new vendors and maintaining records.

Skills

Attention to detail

Organizational skills

Vendor management

Problem-solving

Communication skills

Education

Degree in Business, Operations, or Supply Chain Management

Tools

Microsoft Office (Excel)

Job description

Overview

This role will report directly to the Director of Procurement and play a crucial part in streamlining our procurement operations across multiple regions. You\'ll gain hands-on experience in project-based purchasing, vendor management, process documentation, and procurement operational improvement, working closely with stakeholders in the UK, Australia, and the US. You\'ll support project purchasing, vendor coordination, and internal process improvements across multiple international teams across procurement categories such as production materials, technical equipment, creative services, and marketing assets. This is an opportunity to join a collaborative, high-energy environment in the entertainment industry and grow your career in procurement, operations, or supply chain.

Responsibilities

• Support end-to-end purchasing for international productions and events, including vendor selection, quote gathering, and purchase order creation.
• Coordinate the full purchasing cycle for routine and project-based procurement, including gathering specifications, identifying suppliers, requesting, negotiating and comparing quotations, raising accurate purchase orders, and ensuring proper documentation and approvals.
• Assist with sourcing suppliers for production items (e.g., staging, lighting, AV gear), office supplies, branded merchandise, digital services, arts and crafts, etc.
• Research and recommend vendors across a wide range of categories, from creative and technical production needs to office operations and marketing collateral.
• Engage in Strategic Stakeholder Engagement: participate in early-stage project planning meetings to anticipate sourcing needs, influence specifications, gather procurement needs, and align activities with production timelines and budgets. Build centralised procurement schedules and trackers for visibility across departments and time zones.
• Participate in supplier onboarding and contract reviews; contribute ideas to enhance team performance and procurement scalability.
• Maintain up-to-date procurement records, contracts, and supplier details across regions; keep procurement systems organized and current.
• Vendor Relationship Management: build and maintain strong relationships with key suppliers; support the development of a centralized vendor platform.
• Support rollout of standardized procurement processes and documentation across the UK, US, and Australia; develop templates, checklists, and workflows to streamline operations and ensure global alignment in purchasing practices.
• Collaborate with Finance to ensure accurate cost tracking, invoice matching, and budget reconciliation; monitor spending against project budgets and resolve invoice or payment issues with suppliers.
• Participate in project kick-off meetings, supplier onboarding, contract reviews, and internal stakeholder meetings; understand upcoming project needs and supplier requirements.
• Assist with onboarding of new vendors by collecting documentation and coordinating with Legal or Finance for contract and compliance reviews.
• Identify opportunities to streamline workflows and improve team efficiency; contribute to building a scalable procurement function to support growth and creative output.
• Raise and manage purchase orders accurately and timely across multiple departments and regions; create and process POs in line with policies, ensuring correct coding, approvals, pricing, quantities, and delivery timelines.

Qualifications

• A recent graduate or early-career professional with a degree in Business, Operations, Supply Chain Management, or a related field.
• Strong attention to detail with excellent organizational and follow-through skills.
• Interest in global purchasing, vendor management, and process improvement.
• Ability to manage multiple tasks and deadlines across different time zones.
• Comfortable working independently and collaboratively in a hybrid environment.
• Proficiency in Microsoft Office (especially Excel); ability to learn procurement tools and systems quickly.
• Strong written and verbal communication skills with a professional, proactive approach.
• Experience or exposure to cross-functional teams in fast-paced or project-driven environments.
• Process-driven mindset with interest in operations, continuous improvement, or workflow automation.
• Strong problem-solving skills with a methodical and organized approach to tasks.
• Excellent interpersonal skills with the ability to influence and build strong relationships.

About RWS Global

RWS Global is the world leader in groundbreaking live moments across entertainment and sports, creating customized guest experiences spanning theatrical productions, live events, immersive destinations, multimedia, consumer products and more. RWS Global is headquartered in New York, London, Cincinnati, Shanghai, Orlando and Sydney with dedicated RWS Studios in NYC and the UK. We focus on entertainment and sports experiences and serve major brands, theaters, and venues. We offer end-to-end services from ideation to operations, with a global team delivering scalable live experiences.

Benefits

• Competitive Salary
• Company Pension
• 25 days paid holiday excluding Bank Holidays
• Paid parental leave
• Computer (Mac/Windows)
• Company Phone Allowance
• Flexible working (office/remote)
• Employee Assistance and Wellbeing Programme
• Childcare Support Policy
• Employer Sponsored Vision Programme