Office Manager

MP Jobs Ltd t/a MP Recruitment Group; Wallingford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency in Wallingford is seeking a flexible administrative team member to manage office operations, assist with procurement, and ensure smooth HR onboarding processes. The ideal candidate excels in a busy environment and has experience in office management. This role is pivotal to the day-to-day operations, promoting sustainability and literacy as core values.

Qualifications

• Experience in office or building management.
• Ability to conduct vendor reviews.
• Skills in procurement and visitor management.

Responsibilities

• Manage office and communal areas effectively.
• Assist in the procurement of key supplies.
• Be the first point of contact for visitors.

Job description

Overview

This is a multi-faceted role requiring a high level of flexibility and the ability to deliver in a busy environment. You will be a key member of our administrative team, responsible for core duties in a busy office/warehouse. You will have a track record of delivering in similar environments and be a pivotal person in day-to-day operations. If you thrive in a fast-paced setting and are passionate about sustainability and promoting literacy as part of our mission.

Responsibilities

• Office and building management: Ensure office and important communal areas of the building are functioning well at all times with adequate supplies and working equipment. Conduct periodic reviews of vendors to ensure the right cost/quality mix is maintained in line with budgets.
• Procurement: Assist with procurement of key supplies for staff such as key safety equipment and other materials staff need for safe and productive working. Review vendors of these supplies to ensure staff have access to new equipment as it becomes available, and procurement is cost effective.
• Visitor management: Be the first point of contact for new joiners, visitors, deliveries, and calls into the business.
• HR onboarding: Ensure new and existing joiners are aware of key HR policies related to Health and Safety, Holiday entitlements, IT security, etc. Use company HR systems to ensure the right people are trained in the right competencies and refresher training is given as required from our established list of trainers.
• Staff queries: Assist staff with basic queries around payroll and preparation of payroll as and when required.
• Refreshments/Catering/Socials: Assist with recruitment events, staff social events and other one-offs which may require planning of catering and related facilities.

Note on applications

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position; however, we may contact you in the future to discuss other opportunities.

Please note: No terminology in this advert is intended to discriminate on the grounds of gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.