Office Manager

Reed Specialist Recruitment; Ellon; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Office Manager / Executive Assistant for a subsea sector client in Aberdeenshire. The role encompasses both office management and executive support, facilitating operations and supporting senior leadership. Candidates should have strong organisational and communication skills and experience in a similar role. This position offers a dynamic working environment in the offshore energy sector.

Qualifications

• Proven experience in office management or executive support roles.
• Strong organisational skills and solutions-focused approach.
• Comfortable in fast-paced, technical environments.

Responsibilities

• Manage day-to-day office functions and support executive leadership.
• Coordinate travel arrangements and manage complex schedules.
• Handle confidential information with professionalism.

Skills

Organisational skills

Communication skills

Interpersonal abilities

Proficiency in Microsoft Office Suite

Tools

CRM systems

ERP systems

Job description

Overview

Office Manager / Executive Assistant - Subsea Sector | Aberdeenshire Location: Aberdeenshire Salary: Competitive, DOE Type: Full-time, Permanent

If the below role looks of interest please send CV directly to be considered.

Are you a proactive, organised, and personable professional looking to make a real impact in a dynamic subsea business? Our client, a growing player in the offshore energy sector, is seeking a versatile Office Manager / Executive Assistant to support both operational excellence and executive leadership.

This is a pivotal role that blends day-to-day office management with high-level executive support. You''ll be the go-to person for facilities, logistics, and internal coordination-while also acting as a trusted right hand to the Managing Director.

Office Management Responsibilities

• Act as the first point of contact for staff regarding facilities and office-related issues
• Manage relationships with building maintenance contractors and service providers
• Oversee employee mobile phone contracts and renewals
• Coordinate with marketing and events teams for trade stands, exhibitions, and internal events
• Maintain office supplies, equipment, and vendor relationships
• Support onboarding of new staff and ensure smooth office operations
• Assist with basic finance admin (e.g., invoice tracking, petty cash, supplier payments)

Executive Assistant Duties

• Manage complex travel arrangements for the Managing Director, including international itineraries
• Screen and prioritise calls, emails, and meeting requests
• Prepare agendas, take minutes, and follow up on action items from leadership meetings
• Support diary management and ensure optimal scheduling across time zones
• Handle confidential information with discretion and professionalism
• Assist with internal communications and occasional board-level reporting

What We're Looking For

• Proven experience in office management, executive support, or a similar hybrid role
• Strong organisational skills with a calm, solutions-focused approach
• Excellent communication and interpersonal abilities
• Comfortable working in a fast-paced, technical environment
• Proficiency in Microsoft Office Suite; familiarity with CRM or ERP systems is a plus
• A genuine interest in the energy or subsea sector is welcomed

Why Join?

This is more than just a support role-it''s a chance to be embedded in a business that's shaping the future of offshore energy. You'll work closely with senior leadership, contribute to a collaborative culture, and enjoy the variety that comes with supporting both people and operations