Office Manager

Marcilly Recruitment Ltd; City Of London; On-site; GBP 55,000 - 70,000; Full time

Job summary

A leading recruitment firm is seeking an Office Manager to oversee a family office in Mayfair. The ideal candidate will have over five years of experience in office management and facilities oversight, be detail-oriented, and possess strong communication skills. The role includes building management, tenant relations, and budgeting, as well as personal support to the CEO. Competitive salary range is £55K - £70K, with additional benefits like a pension and discretionary bonus.

Benefits

Pension

Discretionary bonus

22 days holiday

Qualifications

• At least five years of experience working as an Office Manager.
• Experience managing facilities and maintenance.
• A minimum of ten years of professional experience.

Responsibilities

• Manage the whole building, keeping on top of daily inspections and office maintenance.
• Conduct rent reviews and negotiate contracts with tenants.
• Manage budgets, invoicing, and office supplies.

Skills

Attention to detail

Strong communication skills

Proactive self-starter

Job description

Office Manager – Mayfair

Marcilly Recruitment’s UHNW client is seeking an Office Manager to manage their family office building in Mayfair. The family own the building with six floors, which also includes a couple of tenants. In addition to office management (70%), the Office Manager role will also involve some PA support to the CEO and assistance to the family PAs when necessary.

This role can be solitary as the family only use the office for about 12 weeks of the year. There are peaks and troughs, so it will suit a proactive, self-starter as there are always things to do, whether that be maintenance and renovations or family support.

They are a good family who look after their staff. Longevity in this role and for PAs demonstrates that.

Salary: £55K - £70K

Benefits: pension, discretionary bonus; 22 days holiday

Hours: 09:00 – 17:00 Monday to Friday

Location: Mayfair

Start date: ideally ASAP but happy to wait a notice period

Office Manager duties

• Managing the whole building, keeping on top of daily inspections, office maintenance etc. Working closely with their building management company and the family’s handyman.
• Manage tenants of the building and be a point of contact. Conducting rent reviews, negotiating contracts etc.
• Budget management, invoicing, POs and managing office supplies.
• Building projects such as renovations, planning permission etc.
• Managing supplier contracts, procuring equipment and services, and reviewing office orders to see if they can reduce costs/create efficiencies
• Managing the building’s receptionist
• Organising office operations and procedures. Streamline processes and introduce more effective management.
• Manage their fleet of cars, insurances, MOTs, parking etc. Insurance for the building and manage any claims. Evaluating existing operations and developing appropriate strategies to promote consistency.
• Ensure the office spaces are well maintained throughout.
• Liaising with IT and engineering to keep all software up to date and update the office systems.
• Prepare for board meetings, organising F&B, tech etc.
• Assisting the EA to the CEO, managing personal tasks on their behalf. This role will cover for the EA when they are on annual leave. Managing the CEO’s diary and organising meetings etc.
• Working closely with various PAs for different family members. There may be the opportunity to grow in this area.
• Logistics and organising international shipping of luxury items. This can be on a weekly basis.
• Assisting in management of their art collection.
• Health and Safety: implement and manage the Health and Safety policies and procedures, organise PAT testing, gas safety etc.
• Act as the fire marshal and ensure training is up to date.
• Liaising with banks and keeping on top of credit cards etc.

Office Manager Requirements

• At least five years of experience working as an Office Manager.
• Experience managing facilities and maintenance.
• A minimum of ten years of professional experience. Open on industry background.
• High levels of attention to detail.
• Strong communication skills, both written and verbal.
• Proactive, self-starter who is confident working on their own.
• Experience with diary management and working with UHNWs.

Marcilly Recruitment is a boutique, London based recruitment firm specialising in business and private administrative support in the UK and Middle East.

Note: We are unable to respond to every application. If you have not heard from us within five working days, your application may be unsuccessful.