Notes Summariser Care Co-ordinator

Rural Warwickshire North Primary Care Network; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A Primary Care Network in Birmingham is looking for a Notes Summariser Care Co-ordinator responsible for summarising and scanning medical records. Candidates should have prior administrative experience in healthcare, strong IT skills, and the ability to maintain patient confidentiality. The role requires travel across practices, and previous NHS experience is an advantage.

Qualifications

• Previous administrative or records management experience in a healthcare setting.
• Training in medical terminology or health administration.
• NHS primary care experience, preferably in summarising & scanning.

Responsibilities

• Review and file incoming correspondence accurately.
• Organise patient medical records properly.
• Maintain confidentiality and comply with GDPR.

Skills

Strong IT skills

Attention to detail

Good communication skills

Team player

Organisational skills

Education

GCSE or equivalent

Tools

EMIS

SystmOne

Job description

Overview

Notes Summariser Care Co-ordinator at Rural Warwickshire North Primary Care Network. The closing date is 01 October 2025.

This job is Mainly for Medical Records Summarising & Scanning.

Main duties of the job

• Read and interpret incoming patient records (e.g., paper notes, hospital letters, discharge summaries).
• Accurately summarise medical histories into the clinical system (EMIS/SystmOne) using appropriate Read Codes or SNOMED codes.
• Ensure all relevant clinical information is captured and recorded in the correct format.
• Scan paper documents into the clinical system, attaching them to the correct patient record.
• Apply accurate coding and filing to ensure easy retrieval and compliance with data quality standards.
• Check that all scanned documents are legible and filed in the correct section of the patient record.

About us

We are a Primary Care Network (PCN) of five practices working together with a range of local providers, including primary care, community services, social care, and the voluntary sector, to offer more personalized, coordinated health and social care to their local populations.

Our PCN comprises 35k+ patients over the five practices, making us large enough to provide resilience and support the development of integrated teams.

Link to our Website: https://ruralwarwickshirenorthpcn.nhs.uk/

The aims of a networks are to:

• Protect, improve, and extend local General Practice through greater organisational scale to provide convenient high quality, comprehensive and integrated services.
• Enhance the skills and flexibility of the General Practice workforce to meet population and service needs with programmes of continuing professional development.
• Work and collaborate with others to innovate in service provision, building on new technologies and recognising lifestyle choices of service users in the way in which they wish to access care.
• Ensure that all we do is valuable, both for the taxpayer and service user and for those investing their time and money into the PCN.
• Operate ethically, with accountability, probity, and fairness at the heart of the organisation.

Job responsibilities

"This job is Mainly for Medical Records Summarising & Scanning"

• Review all incoming correspondence filing the document and entering pertinent information into the patient’s electronic medical record in accordance with the Coding Protocol with attention to QOF.
• Highlight clinician action and workflow to appropriate clinician or team as per Workflow Protocol.
• Organise the medical record of patient whom you are coding, to link problem titles.
• Checking incoming medical records and summarising onto clinical system.
• Recognise own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.
• To carry out administrative related tasks as delegated by Clinical Lead and Practice Manager.
• Maintain patient confidentiality and comply with GDPR and NHS Information Governance requirements.
• Undertake relevant training to maintain knowledge and skills.
• Follow all practice and PCN policies and procedures.
• This job posting is not offered for NHS sponsorship; applicants must have the existing full right to work in the UK.

Access to own car is required as the role may require travelling across practices within the PCN.

Person Specification

Qualifications

• Good standard of education (GCSE or equivalent).
• Previous administrative or records management experience in a healthcare setting.
• Strong IT and typing skills; attention to detail; understanding of confidentiality and data protection.
• Organised, reliable, able to work to deadlines, good communication skills, team player.
• Training in medical terminology or health administration.
• NHS primary care experience; previous summarising & scanning work.
• Knowledge of EMIS or SystmOne; coding with SNOMED or Read Codes.
• Flexible approach to workload.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Rural Warwickshire North Primary Care Network

Salary: Depending on Experience