Medical Secretary/PA

NHS; Manchester; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading healthcare provider in Manchester seeks a surgical medical secretary to join the Clinical Support and Specialist Surgery team. The role involves providing a full PA service, managing patient referrals, and ensuring effective communication within the team. Candidates should have prior medical secretarial experience and a strong understanding of medical terminology. This full-time permanent position offers a salary of £27,485 to £30,162 annually.

Qualifications

• Previous medical secretarial experience with a hospital administration system.
• Experience with IT office packages.

Responsibilities

• Provide a full PA service for consultant teams.
• Delegate duties to maintain workflow.
• Liaise with MDT Co-coordinators for timely reviews.

Skills

Audio / copy typing

Excellent communication skills

Word-processing ability

Organizational abilities

Sound knowledge of medical terminology

Education

Secondary-level education GCSE Maths and English at C-grade or above

RSA/OCR typing/text transcription Stage III

Job description

Overview

We are seeking an experienced, efficient, and self-motivated surgical medical secretary to join our team within Clinical Support and Specialist Surgery. The PA/Medical Secretary will play a pivotal role in ensuring a smooth transition of administrative work to support the clinical team and patients. The post holder will have a good general knowledge of the specialty.

Responsibilities

• Provide a full PA service for consultant(s) teams, to ensure new referrals are triaged in a timely manner, that appointments are made within agreed timescales to meet targets and that information is readily available to support the patient pathway.
• Delegate duties to appropriate team members to ensure workflow is maintained.
• Liaise with MDT Co-coordinators to ensure patients are reviewed in a timely manner to meet clinical needs.
• Ensure all relevant information is available for multidisciplinary meetings for your team.
• Coordinate case notes and reports where necessary.
• Ensure investigations are managed in accordance with the results acknowledgement procedure, ensuring close liaison with medical staff to ensure clinical results are reviewed and actioned.

About Us

The Christie is one of Europe\'s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% of patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Details

Date posted: 17 September 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £27,485 to £30,162 a year per annum pro rata

Contract: Permanent

Working pattern: Full-time

Reference number: 413-98334-CSSS-SD

Job locations: Clinical Support and Specialist Surgery - E00297, Manchester, M20 4BX

Job Description and Person Specification

Job responsibilities: Provide a full PA service for consultant(s) teams, to ensure new referrals are triaged in a timely manner, that appointments are made within agreed timescales to meet targets and that information is readily available to support the patient pathway. Delegate duties to appropriate team members to ensure workflow is maintained. Liaise with MDT Co-coordinators to ensure patients are reviewed in a timely manner to meet clinical needs. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary. Ensure investigations are managed in accordance with the results acknowledgement procedure ensuring close liaison with medical staff to ensure clinical results are reviewed and actioned.

Person Specification

Qualifications

Essential

• Secondary-level education GCSE Maths and English at C-grade or above, or equivalent
• RSA/OCR typing/text transcription Stage III or equivalent experience

Desirable

• Evidence of additional relevant qualifications
• AMSPAR Full Diploma or equivalent qualifications

Experience

• Essential: Previous medical secretarial experience
• Experience of hospital administration system (PAS or equivalent)
• Experience of working with IT office packages
• Desirable: Previous medical secretarial experience in a hospital environment

Skills and Knowledge

• Audio / copy typing
• Word-processing - ability to produce accurate, well presented work
• Organisational abilities to work to tight deadlines
• Excellent communication skills
• Medical Shorthand (Desirable)
• Sound knowledge of medical terminology

Values and Other

• Ability to demonstrate the organisational values and behaviours
• Ability to work under pressure
• Ability to work as part of a team
• Able to use own initiative
• Reliability & confidentiality
• Ability to work flexibly

Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details: The Christie NHS FT, Clinical Support and Specialist Surgery - E00297, Manchester, M20 4BX. Employer\'s website: https://www.christie.nhs.uk/