Medical Secretary -Diabetes and Endocrine | Buckinghamshire Healthcare NHS Trust

Buckinghamshire Healthcare Trust; High Wycombe; On-site; GBP 22,000 - 28,000; Part time

Job summary

A healthcare organization in the UK is seeking a part-time Medical Secretary to support the Diabetes Specialist Nursing Team at Wycombe Hospital. Responsibilities include comprehensive secretarial and administrative tasks, audio typing of medical documents, and managing patient appointments. Ideal candidates will demonstrate proficiency in medical terminology, excellent communication skills, and a commitment to confidentiality. The position offers flexible working options and generous NHS benefits.

Benefits

Learning and development opportunities

Flexible working

NHS benefits including annual leave and pension

Qualifications

• Experience in medical secretarial roles preferred.
• Ability to maintain confidentiality and work in line with GDPR.
• Strong communication skills for dealing with patients and staff.

Responsibilities

• Provide comprehensive medical secretarial and administration service.
• Undertake accurate audio/copy typing of medical correspondence.
• Manage clinic lists and patient bookings efficiently.

Skills

Audio typing

Medical terminology

Excel management

Communication

Job description

Overview

An exciting opportunity has arisen for a part-time Medical Secretary to work as part of the administration team based at Wycombe Hospital.

Responsibilities

• Provide a comprehensive medical secretarial and administration service to the Diabetes Specialist Nursing Team in strict accordance with GDPR and Trust confidentiality guidelines, ensuring all work is processed in a timely, efficient way, including timely audio typing of clinic letters and documents, organising group clinic sessions and general administration required by the Diabetes Specialist Nursing Team. This may involve correction of incorrect grammar and interpretation of different pronunciations and handwritten clinical notes of advanced medical terminology.
• Provide a support administration service within the department.
• Undertake accurate audio/copy typing (including digital) of medical correspondence and general administration for a team of Diabetes Specialist Nurses, including highly sensitive and complex medical terminology with a need for confidentiality.
• Use Care Records Service for checking patients in and out, making appointments, tracking medical notes, etc.
• Receive and open mail, action routine/non-routine and urgent correspondence, drawing the necessary items to the attention of the person(s) concerned.
• Assist with the daily management of clinic lists and booking of priority patients into clinics.
• Exercise initiative in dealing with enquiries from patients/relatives, general practitioners and individual departments, both on the telephone and in person. Reassuring patients (carers/relatives if appropriate) waiting for appointments, test results and commencement of treatment. Take appropriate action where required.
• Act as part of a departmental team, providing secretarial and administrative services as necessary for colleagues in their absence.
• Assist in maintaining Excel databases for audit purposes as required on a national basis and within the Trust.
• Any other tasks as may be agreed between the post holder and the nursing team in the future.

About Buckinghamshire Healthcare NHS Trust

Listen to why colleagues think we’re a great place to work! BHT - A great place to work (buckshealthcare.nhs.uk)

What we offer

• As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
• Flexible and agile working opportunities, alongside NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

• We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• We aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.
• A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our CARE values are collaborate, aspire, respect and enable.

For a comprehensive list of responsibilities and duties, please refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment; all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [e-mail] quoting the vacancy reference number.

This advert closes on Sunday 28 Sep 2025