Materials Management Assistant

Wessex NHS Procurement Ltd; Basingstoke; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare procurement organization in Basingstoke is looking for a Materials Manager to oversee stock management and ensure efficient supply chain operations. The ideal candidate will manage replenishment, perform inventory analysis, and liaise with clinical staff and suppliers to optimize materials flow. Strong analytical skills and experience with inventory management systems are essential for this role.

Qualifications

• Experience in materials management and stock replenishment.
• Ability to analyze data and generate reports.
• Strong communication skills to liaise with stakeholders.

Responsibilities

• Manage day-to-day Materials Management operations for allocated wards.
• Perform stock replenishment and cycle counts.
• Liaise with suppliers to enhance supply chain performance.

Skills

Inventory Management

Persuasion Skills

Analytical Skills

Customer Service

Communication Skills

Tools

Inventory Management System

Bar Code Technology

Job description

Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments. Coordinate own workload to Undertake counts to replenish stock to previously agreed levels using bar code data capture technology.,

• To replenish, receipt, issue and stow stock using Inventory Management System (IMS), ensuring capture of lot number and expiry of products as required. Use IMS systems and devices to record transactional data.
• To perform cycle counts in Inventory Management System as per standard operating procedure.
• Provide advice to customers and liaise with suppliers using persuasive skills to improve performance and delivery within the supply chain service.
• To play an active role in setting up stock profiles to suit clinical requirements. Physically setting out storerooms and reflecting requirements into the computerised materials management system. Actively develops, implements and maintains managed inventory solutions into specialist areas with Stores Lead
• Liaise with procurement to facilitate 'best value' purchase of items required, guiding customers regarding value for money opportunities and responsible for spotting potential savings and recommending courses of action to manager, ensuring savings are recorded using appropriate methods and reported as required to the Stores Lead and relevant clinical lead.
• Raising requisitions for contracted or non-contracted items using appropriate system.
• Deliver, unpack and replenish stock to wards/departments storerooms and/or IMS systems, checking accuracy and ensuring that stock is rotated appropriately.
• To carry out "good housekeeping" duties to ensure tidiness and cleanliness of storerooms and encourage user departments to maintain the standard.
• To provide a liaison service between user departments and suppliers pursuant to providing a quality service by providing specialist supply chain knowledge to maximise clinical outputs, specialist supplier and product knowledge to staff and units as necessary.
• Effectively monitor and replenish consignment, specialised services devices (SSDP) and sale or return stocks held within departments, using applicable reports and tools in line with standard operating procedure.
• Lead and prioritise information for customers of any potential problems within the supply chain to ensure adequate stock, sourcing cost effective alternatives making available for use by the end user. Requests and acts upon data from suppliers, account managers representatives and Procurement Leads.
• Monitor stock availability, delivery times and back-orders. Identify outstanding orders using pre-defined reports and/or the online ordering system or electronic purchasing systems. Expedite orders with Procurement/supplier to minimise delays, escalating to supplies and clinical leads as appropriate.
• To ensure the receipt of credit notes or replacements for items which have been returned. Analyse departmental invoice discrepancies and implements resolution with suppliers, Procurement team and financial services.
• To maintain and update the computerised stock system and to produce and analyse reports from Inventory Management Systems. Providing advice to budget holders with recommendations for cost effective initiatives and user performance issues, e.g. make proposals to reduce stock levels or introduce more cost effective alternatives.
• To be the first point of contact for clinical staff regarding any queries/problems relating to process or procedure for the procurement of goods and services including new products and obsolete items.
• To run reports and analyse the data in order to undertake official reviews of products and stock levels, to review progress and to recommend, using persuasive influence, changes which will bring about further potential areas for development or savings and maximise cost effectiveness.
• To interrogate transactional data and analyse Materials Management statistical information to enable benchmarking, progress measurement and trends to be identified. To make suggestions regarding possible changes to the Materials Management Supervisor.
• To organize and maintain, with the user department, a plan for undertaking annual stock reviews, adju