Legal Services Coordinator - 18m FTC

Stonegate Company Ltd.; Metropolitan Borough of Solihull; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading operator of pubs and bars in the UK is seeking a Legal Services Coordinator to provide essential support for operational legal services. The role is office-based within a vibrant team, where the ideal candidate will manage a range of administrative tasks, ensuring compliance with legal regulations and assisting colleagues across various departments. Ideal candidates should have strong communication and organizational skills and a demonstrated attention to detail while working in a fast-paced environment.

Benefits

25 days annual leave

Annual bonus scheme

Vitality Healthcare

Dental insurance programme

Discount card for managed estate

Qualifications

• Proven administration experience with a focus on accuracy.
• Ability to effectively prioritize and manage workloads.
• Excellent communication skills to interact with various stakeholders.

Responsibilities

• Support field-based colleagues in resolving disputes.
• Maintain the company database accurately.
• Prepare legal documents and manage external queries.

Skills

Attention to detail

Interpersonal skills

Communication

Organizational skills

Tools

Word

Excel

Outlook

Job description

Purpose of the job:

As Legal Services Coordinator, you will provide first class support to Operational Legal Services to both office and field-based colleagues.This role requires a working knowledge of operational letting agreements as well as familiarity with landlord and tenant legislation.

Working in a fun and fast paced environment,the role is office based and the job holder will be expected to liaise with a number of key areas of the business including field-based operators, legal support, licensing, credit control, sales ledger, compliance, local authorities and solicitors appointed by the Company. In addition, the Legal Services Coordinatorwill be responsible for ensuring the company database is maintained accurately and compliance with legal regulations and company policies is adhered to.

Key responsibilities:

Provide support to the field in the delivery of solutions to disputes.To liaise with stakeholders i.e. including field-based operators, legal support, licensing, credit control, sales ledger, compliance, local authorities and solicitors appointed by the Company.Undertake review of letting histories, tracing previous tenants and researching tenants, guarantors and previous tenants’ assetsPrepare cases summariesPreparation of letters before action in relation to in possession debtPreparation of notices to quit and service of the sameAdministering the process of peaceable re-entry processPreparation of case files and index sheetsPreparing surrender lettersPrepare TAW termination lettersNotice to Quit acknowledgments and amendmentsServing S146 noticesDraft and issue Option to Purchase lettersInvestigate and resolve council tax summonsesAmalgamate and distribute monthly litigation reportsUndertaking general administration tasks for the in-house solicitorManaging and responding to external queries within the Leased and Tenanted estateUpdating company databases accurately and in a timely mannerProviding solicitors with updated ledgers and narratives as requiredComplete ad-hoc tasks/projects as determined by the businessPrepare and issue HMRC de-registration applicationsAdministration tasks

Skills, experience & qualifications:

Evidence of administration experience and accurate workingExperience of maintaining office and administrative systems and of devising new systems, or improvements to existing onesAttention to detail and the ability to manage the production of documents critical to the businessThe ability to prioritise own workloadExperience of timely and accurate updating and maintenance of company databasesAbility to communicate information effectively to a wide range of internal/external contactsDemonstrate good competency in Word, Excel and OutlookDemonstrable interest in Stonegate Group and the industryUnderstand, embrace and deliver the company’s vision and valuesCalm, well organised and a self-starterExcellent planning and organisation skills and the ability to respond effectively to constantly changing prioritiesFully supportive of team working – recognises when colleagues are faced with a problem or over-stretched and does not wait to be asked before offering assistanceHighly developed interpersonal and communication skills in order to establish and maintain effective working relations with a wide range of internal and external contactsWillingness to learn and adopt new ways of working with a positive attitude and approach to improve departmental efficiency

A little bit about us…

The Solihull Pub Support Team offices are light and airy offices in Shirley, Solihull, where you will be greeted by our Welcome Team. We have free onsite secure parking with EV charging and cycle storage, a subsidised canteen serving breakfast and lunch, as well as an onsite pub used for social events. The offices are fully accessible.

What's in it for you?

• 25 days annual leave
• Annual Leave Purchase Scheme
• Pension
• Vitality Healthcare
• Opt in dental insurance programme
• Annual bonus scheme
• The Stonegate discount card offering discounts across our managed estate
• Online benefits portal offering discounts across the High Street and other retailers

At Stonegate Group, we're proud to be the biggest operator of pubs, bars, and late-night venues in the United Kingdom. Our leading brands are diverse and well-known, including names like Slug & Lettuce, Be At One and Popworld. Find out more about a career with Stonegate Group at www.stonegatecareers.co.uk.

If you have a disability as outlined by the Equality Act 2010 and require reasonable adjustments to be made during the recruitment process, please let us know in advance so that any support, aids or adaptations can be put in place to assist you..Please contact [e-mail].

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Job Reference: LB1377569SolLSCF