Legal Secretary - Agricultural Property

Clear IT Recruitment; Alconbury; On-site; GBP 25,000 - 35,000; Full time

Job summary

A top national law firm is seeking an experienced Legal Secretary to join their real estate team in Alconbury. This role involves providing comprehensive administrative support, including document preparation, electronic document management, and efficient communication with fee earners. Ideal candidates will have a strong background in legal support, proficiency in Microsoft Office, and exceptional organizational skills. Competitive salary and benefits are on offer.

Qualifications

• Experience as a legal secretary or relevant field.
• Good working knowledge of Microsoft Office.
• Ability to communicate effectively in pressurised situations.

Responsibilities

• Provide typing, secretarial and administrative support.
• Support needs of fee earners and suggest improvements.
• Transcribe and prepare legal documents through audiotyping.

Skills

Experience as a legal secretary

Strong computer literacy

Effective communication skills

Knowledge of basic document formatting

Organizational skills

Problem-solving attitude

Tools

Microsoft Office

Digital dictation tool

Job description

Overview

An excellent opportunity has arisen for an experienced Legal Secretary to join my client's highly regarded real estate team in their Alconbury offices. My client is a top national law firm with a rich history; this role is within their real estate team and offers a very competitive salary and benefits package.

Responsibilities

• Provide the team with typing, secretarial and administrative support.
• Work responsibly to support the needs of the fee earners and the priorities given, delivering a quality service, suggesting improvements to increase efficiencies (where appropriate).
• Assist with digital dictation and administrative support across the firm in line with the Firm's workflow ethic.
• Transcribe and prepare (including preparing first draft in some cases) all correspondence and legal documents through audiotyping and word processing, using Firm precedents where appropriate.
• Operate case management system, including storing documents electronically - organising and attaching to relevant matters.
• Become familiar with all relevant computer packages including, but not limited to, Bundle Docs, PDF Docs, I-Manage, Elite 3E document conversion and Docusign.
• Deal with administrative routines as required, to include scanning, e-faxing, printing and photocopying.

Role Specific

• Attending to the care of and understanding the storage needs of documents at the end of the transaction.
• Use of Land Registry portal for the purpose of completing relevant forms and Land Registry searches.
• Preparing application for registration for submission to the Land Registry (both registered and unregistered property).
• Use of HMRC website for the purpose of preparing and submitting stamp duty land tax returns.
• Use of Form Evo for relevant property forms.
• Use of TM Property to obtain property searches.
• Preparation and submission of enquiries to relevant utility companies/local authorities.
• Use of Promap and Orbital Witness as directed by fee earners.
• Understanding process of property transactions and the difference between the relevant forms used.
• Ensure undertakings are properly recorded and also all relevant discharges have been given/received on completion of the transaction/as soon as the undertaking has been met.

Skills & Experience

• Experience as a legal secretary or secretary in another field, including the use of a digital dictation tool.
• Strong computer literacy, with good working knowledge of Microsoft Office.
• Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
• Knowledge of basic document formatting such as page breaks, justification, adherence to firm style and track changes.
• Ability to organise own work effectively and plan well to meet required deadlines.
• Evidence of a problem solving “can-do” attitude and the ability to work effectively in a team environment including inducting new team members into department, ensuring they feel welcome, taking on responsibility for their integration into the team.
• Experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners\' work.

Please note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.

If you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment.