IPS Service Administrator/Data Support

NHS; Saltaire; On-site; GBP 27,000 - 31,000; Full time

Job summary

A healthcare organization seeks a motivated Service Administrator/Data Support to enhance its Individual Placement and Support team. This role focuses on administrative support, data handling, and service improvement. Ideal candidates are detail-oriented with strong communication skills and relevant qualifications. Competitive salary of £27,485 to £30,162 per annum is offered with potential for flexible working arrangements.

Benefits

Increased mileage rates

Health and wellbeing support

Development and learning opportunities

Qualifications

• Experience in administration or office roles.
• Competent in data collection and analysis.
• Ability to prioritize tasks and manage workloads.

Responsibilities

• Provide administrative support including document production.
• Input and manage data on clinical systems.
• Maintain effective file management and office systems.

Skills

Attention to detail

Data management

Interpersonal communication

Autonomous work

Education

OCR Level 2 Text Processing Award

ICDL Level 2 Qualification

Tools

Microsoft Office (Excel, Teams)

Job description

Go back Bradford District Care NHS Foundation Trust

IPS Service Administrator/Data Support

The closing date is 21 September 2025

We are seeking a motivated and detail-oriented individual to join our Individual Placement and Support (IPS) team as a Service Administrator/Data Support. This is an exciting opportunity to contribute to a dynamic and impactful service that supports people with mental health needs into employment.

You will play a key role in supporting the day-to-day running of the IPS service, with a focus on data handling, audit, and administrative support. This role is ideal for someone who thrives in a busy environment, enjoys working with data, and is passionate about making a difference.

Closing Date: 21st September 2025

Shortlisting Date: 24th September 2025

Interview Date: 30th September 2025

Main duties of the job

• Provide administrative support including document production, stock ordering, and email monitoring.
• Input and manage data on clinical systems and spreadsheets.
• Support audits, service evaluations, and reporting to stakeholders.
• Assist with the preparation of reports for the IPS Steering Group.
• Maintain effective file management and office systems.
• Communicate with clinicians and health professionals using e-technologies.
• Contribute to service improvement and communication initiatives.
• Support the development of Trust-approved communication materials.

About us

Everything we do is underpinned by our core values: -

We Care- We act with respect and empathy, and always value difference

We Listen- We understand people's views and respond to their individual needs

We Deliver- We develop and provide excellent services and support our partners

We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :

Increase mileage rates for > 3500

A wide range of health and wellbeing support packages

A range of internal and external development and learning opportunities

Plus many more.

We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.

BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.

Please note that the Trust reserves the right to close the vacancy before the closing date if a sufficient number of applications are received. It is in the candidate's best interest to apply as soon as possible

Job responsibilities

Please read the attached Job description and person specification for further details about this role.

Right to Work in the UK

Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.

Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.

Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.

As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly

Person Specification

Qualifications

• oOCR Level 2 Text Processing Award, RSA 11 or equivalent
• oICDL Level 2 Qualification or equivalent

Knowledge

• oCompetent in the use of Microsoft Office Software, including excel and Teams
• oKnowledge of research, audit and service evaluation methods
• oCompetent in data collection, collation and analysis utilising statistical packages

Experience

• oAdministration/office experience i.e. diary management, electronic filing systems, meeting preparation, note taking, collating and presenting information etc
• oProviding administrative or secretarial support to a high level of independence
• oExperience of setting up and maintaining administrative systems and processes
• oExperience of organising competing demands and workloads
• oAdministration/office experience supporting senior management/clinical functions within the public sector.

Skills

• oAbility to work autonomously and proactively
• oHigh level of attention to detail and quality of work
• oAble to prioritise work effectively and deal with non-routine tasks under pressure
• oGood interpersonal and communication skills

ATTITUDE AND APPROACH

• Performance Driven
• Flexible and adaptable to change
• Highly professional with a positive manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Bradford District Care NHS Foundation Trust

£27,485 to £30,162 a yearPer Annum Pro Rata