Float Executive Assistant/Project Coordinator

ZipRecruiter; London; On-site; GBP 55,000; Full time

Job summary

A leadership advisory consultancy is seeking a Float EA/Project Coordinator for a dynamic role based in London. This position requires exceptional organizational and interpersonal skills to manage multiple projects and liaise with clients and candidates. The ideal candidate will thrive in a fast-paced environment, ensuring assignment progress while maintaining high levels of service. A competitive salary of £55,000 plus excellent bonuses is offered for this permanent role, which includes hybrid working arrangements.

Qualifications

• Experience in fast-paced professional services, ideally in search or consultancy.
• Strong business judgment and ability to prioritize and organize tasks.

Responsibilities

• Oversee the process for each assignment, ensuring every step stays on track.
• Schedule all business-related meetings, calls, and interviews.
• Manage and maintain relationships with firm members, clients, prospects, and candidates.

Skills

Proactive problem-solving

Attention to detail

Interpersonal skills

Job description

Job Description

Float EA/Project Coordinator - Hybrid working (2 days in office min) – 55k with excellent bonus

Our client, a Global Leadership Advisory Consultancy with offices worldwide serving all major business regions including North and South America, Europe, Asia, Africa, and the Middle East, is looking for a Float EA to work across EMEA teams. This is an extremely busy and varied role, offering the opportunity to move around the business and support partners with a variety of EA duties, keeping you engaged daily. The role is permanent and mainly covers longer-term gaps. It operates on a hybrid basis and is fast-moving and client-centric.

The Role

The Float EA/Project Coordinator (PC) acts as “the glue” connecting and coordinating activities within the internal team while balancing the needs of clients and candidates. Typically supporting 1-1 or 1-2.

You will be involved in all aspects of assignments and projects, adapting and executing processes and communications based on strategic goals and timelines. Often the firm’s first point of contact with clients, requiring quick pivoting, proactive adjustments, and problem-solving in real-time.

Responsibilities include:

1. Overseeing the process for each assignment to ensure all steps are on track
2. Proactively managing the team’s efforts to move assignments/projects forward
3. Scheduling all business-related meetings, calls, and interviews
4. Managing and maintaining excellent relationships with firm members, clients, prospects, and candidates to deliver high levels of customer service
5. Serving as the external liaison between clients and their extended teams (e.g., Executive Assistants, Hiring Managers, Human Resources)
6. Creating, editing, and formatting all client-facing documents (e.g., status memos, job specifications, business development proposals) to ensure accuracy and meet expectations

What we are looking for

An EA/PA with experience in fast-paced professional services, ideally search or consultancy.

A proactive problem solver with strong business judgment, attention to detail, and interpersonal skills. The candidate should be able to prioritize, organize, multitask, and make sound decisions in a dynamic environment with multiple stakeholders.