Finance Officer Purchase Ledger

Parkside; Uxbridge; On-site; GBP 30,000 - 40,000; Full time

Job summary

An education institution is seeking a Senior Finance Officer for the purchase ledger role in Uxbridge. The successful candidate will maintain the integrity of the purchase ledger, ensure timely reconciliations, and manage supplier queries. This full-time position requires strong attention to detail and excellent communication skills, with an immediate start date.

Qualifications

• Experience in maintaining purchase ledger and financial records.
• Proven ability to reconcile accounts and investigate discrepancies.
• Strong communication skills for handling supplier queries.

Responsibilities

• Maintain the integrity of the purchase ledger and ensure reconciliations.
• Prepare and submit payment runs for purchase ledger.
• Reconcile purchase ledger accounts and investigate queries.

Skills

Attention to detail

Financial reconciliation

Communication skills

Tools

Aptos workflow

Job description

Our client, an education institution, is currently recruiting for a Senior Finance Officer - Purchase Ledger. The role involves maintaining the integrity of the purchase ledger, ensuring all accounts are reconciled appropriately to supplier statements, and adhering to strict deadlines for supplier BACS payment runs.

Details:

• Full-time, 36 hours per week, working 5 days in the office, starting ASAP.

Key Responsibilities:

• Receive, register, and scan supplier invoices into Aptos workflow for approval by relevant budget holders.
• Prepare and submit regular payment runs for purchase ledger within monthly deadlines.
• Process and submit weekly bursary payments.
• Reconcile all purchase ledger accounts to supplier statements and investigate queries.
• Maintain supplier records, reference check, and record details of new suppliers.
• Handle supplier email and telephone queries.
• Reconcile the purchase ledger to the nominal ledger monthly, taking corrective actions as needed.
• Ensure all cash received is banked weekly, recorded on the cashbook, and discrepancies are investigated immediately.
• Coordinate with external cash collection services for timely banking during peak times.
• Record and match income and expenditure for student residential trips, ensuring proper paperwork before releasing payments.
• Liaise with auditors and bankers as required.
• Ensure compliance with financial regulations.

Additional Duties:

• Participate in enrolment duties as required.
• Engage actively in appraisal and mentoring processes.
• Comply with health and safety regulations and promote equal opportunities and safeguarding policies.
• Perform other reasonable duties as assigned.