Facilities Office Assistant

Napthens LLP; Preston; Hybrid; GBP 22,000 - 26,000; Full time

Job summary

A leading regional law firm is seeking a proactive Facilities Assistant based in Preston. This role offers a mix of administrative tasks and hands-on responsibilities, including data management, light repairs, and stock control. Ideal candidates will be friendly, organized, and proficient in Microsoft Office. Full training provided, and regular travel to other offices is required. Join a supportive team committed to maintaining a safe and efficient workplace.

Qualifications

• Comfortable with both administrative and hands-on tasks.
• Friendly and approachable.
• Flexible and willing to support occasional out-of-hours work.

Responsibilities

• Travel between offices to support staff and maintain services.
• Manage stock control and liaise with contractors.
• Log and analyze facilities data.
• Carry out light repairs and decorating.
• Support health & safety checks.

Skills

Organizational skills

Proficiency in Microsoft Office

Teamwork

Attention to detail

Job description

Overview

Facilities Assistant

Location: Preston (with regular travel to other offices)
Start Date: October/November
Hours: Monday to Friday, 9:00am – 5:00pm (35 hours per week)
Reporting to: Facilities Manager

Please Note: This role involves travel 3 or 4 days a month to other offices. If you have your own vehicle, that’s ideal. If not, please ensure you research alternative transport options to confirm you can commute reliably.

About the Role

We’re looking for a proactive Facilities Assistant based in Preston to join our expanding team. This is a great opportunity for someone who enjoys variety and prefers not to be desk-bound all day.

The role offers a mix of administrative and practical responsibilities. You’ll use Microsoft Office to manage data, respond to emails, and maintain records, while also handling hands-on tasks such as restocking supplies, minor repairs, moving furniture, and some maintenance and decorating using hand held power tools.

You’ll receive full training in systems, maintenance procedures, and health & safety—so prior facilities experience isn’t essential. What matters most is a positive attitude and a willingness to learn.

As our Facilities team grows, you’ll play a key role in ensuring our offices are safe, efficient, and well-maintained.

About Napthens

Napthens is a leading regional law firm providing high-quality legal services to individuals and businesses across the UK. We pride ourselves on our collaborative culture and core values:

We Collaborate • We Understand • We Excel

Key Responsibilities

• Travel between offices to support our people, look for improvements in the way we offer our services, legislative checks and general maintenance
• Stock control and distribution of consumables, liaise with contractors, and assist with desk setups
• Log and analyse facilities data, manage databases, and respond to enquiries
• Carry out light repairs and occasional decorating (DIY training provided)
• Support health & safety checks and ensure compliance with regulations
• Build positive relationships across teams and contribute to process improvements

What We’re Looking For

• A proactive and practical individual comfortable with both admin and hands-on tasks
• Friendly and approachable, with a strong team ethic
• Excellent organisational skills and attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Flexible and willing to support occasional out-of-hours work

This is a fantastic opportunity to join a supportive team and help create a safe, efficient, and welcoming environment across our offices.