Facilities Coordinator - Aberdeen (Temporary)

CBRE Enterprise EMEA; Scotland; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading facilities management company is seeking a Facilities Coordinator in Scotland. The role involves working with clients, vendors, and contractors to ensure facility tasks are completed. Ideal candidates will possess a High School Diploma or GED, communication and organizational skills, as well as familiarity with Microsoft Office. This position offers a structured environment with defined processes and close supervision.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Work with landlords, tenants, and service providers to implement procedures.
• Acknowledge client inquiries and collect work orders.
• Monitor activities outside the building regarding waste disposal.

Skills

Communication skills

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

About the Role

About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.