Facilities Assistant

Womble Bond Dickinson; Greater London; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading law firm is seeking a Facilities Assistant to support the office environment by processing mail, managing printing tasks, and assisting with various office duties. The role requires proven office experience and proficiency in Microsoft Office applications. Excellent communication and customer service skills are essential, as well as the ability to work under pressure and meet deadlines. The firm values a supportive culture and encourages diverse applicants.

Benefits

Support for health and wellbeing

Flexible working opportunities

Commitment to Diversity, Equity, and Inclusion

Qualifications

• Previous office-based experience is essential.
• Strong IT skills, particularly with MS Office packages.
• Ability to multi-task while maintaining attention to detail.

Responsibilities

• Process all mail, both incoming and outgoing.
• Handle large volumes of printing, photocopying, and scanning.
• Assist in day-to-day office running including stationery orders.
• Cover reception duties as needed.

Skills

Office-based experience

Knowledge of Microsoft Word

Knowledge of Microsoft Excel

Knowledge of Microsoft Outlook

Excellent communication skills

Customer service skills

Ability to work to deadlines

Team player

Job description

What does theteamdo?

OurFacilitiesServicesteamare one of the many teams that keep our business running smoothly. A key cog to the Londonoffice, theteamensures we have a greatofficeenvironmenttoworkin and all thefacilitieswe need to be successful.You'llworkcloselywithourFacilitiesCo-ordinatorand our FacilitiesManager to provide crucialsupportto the wholeoffice.

What will you be doing?

TheFacilitiesAssistantrole requires someone who is resourceful and organised. Being a law firm we generate a lot of documents soyou'llbe required to dealwithpost room requests from our Lawyers andSupportstaff as well as external providers of postal and logistics services.You'llneed to be able toworkto deadlines and enjoyinteractingwithlots of different people.

Essentially the role will involve processing all mail (incoming and outgoing). You will also be responsible for dealing with large volumes of printing,photocopyingand scanning. There is some complex equipment – but don't worry we'll give you all the training you need.

You'llalso assist theteamwithgeneral duties involving the day to day running of theofficefromstationeryorders and maintenance requests through to running errands and health and safety issues.

On occasion you may be required to provide cover for the Receptionteam.

So, what are we looking for?

The role requires someonewithpreviousofficebased experience and knowledge of IT packages including Microsoft Word, Excel and Outlook.You'llneed to be able to multi-task but still maintain attention to detail.You'llbe amotivatedpro-activeteamplayerwithexcellentcommunicationskills.You'llhave a flexible approach and beconsistentlyhelpful.

You must also be able toworkon your owninitiativeand have theabilitytoworkto deadlines. We're looking forenthusiasticindividualswho love working as part of ateam;this is a really social roleinteractingwithlots of different people – this is where your great customer services skills come in.

What makes it great to work here?

We continuallywork hard to create an open culturethatsetsusapart from other firms.Ourculture givesusmuch more of a humanfeel,emphasisingthatwe're more than just suits!

As signatoriesto the Mindful Business Charter, it's important to usthatourpeople are able to maintain healthy and happy lives, both in and out of work. We have a number of resources andinitiativesdesigned tosupport health and wellbeing and we're very happy to talk flexible working.

Through our DEI initiativeswe create anenvironment in which difference is valued. We have an Diversity, Equity and InclusionGroup, led by ourBoard Sponsor, which workswithourcolleague networks (we currently have firm supported networks for race, ethnicity, and cultural heritage, LGBTQ+, disabilities, neurodiversity, families, and women's career development and we're in constantdialoguewithourpeople about how we expandournetworks to bettersupporteverybody). Find out more about DEI at WBD here. We encourageapplicants from all social backgrounds,ethnicities,disabilities, genderidentities and sexualorientations.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long term condition and need us to make any adjustments to give you the best possible recruitment process, please let us know by contacting the recruiter on the right hand side of this page. Please also let us know if you need this job advert or the application form in a different format.

We will offer an interview to candidates with a disability or long-term condition who meet the minimum criteria for this role. You can opt into this scheme within the application form. Your response to this question is only used for this purpose, is only visible to the recruitment team and is not used for data monitoring.

We are an in-house recruitment team and will always aim to fill our roles directly in the first instance. If you're an agency, please click here for ways that you can work with us.