Expenses & Purchase Ledger Assistant

Sewell Wallis Ltd; Glasgow; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global law firm in Glasgow is looking for an Expenses & Purchase Ledger Assistant to handle invoice processing and expenses. You will analyze expense items, manage stakeholder queries, and provide detailed reports. The ideal candidate has strong analytical skills, attention to detail, and excellent communication abilities. This position offers a competitive salary, flexible working, and benefits including private medical insurance.

Benefits

Competitive salary

Flexible working policy

Generous bonus scheme

Up to 25 days holiday

Private medical insurance

Enhanced parental leave

Qualifications

• Experience processing invoices and expenses is preferred.
• Flexible with multitasking abilities.
• High standards of accuracy in work.

Responsibilities

• Analyse unapproved and draft expense items.
• Administration of new starters in the expense system.
• Reconcile balance sheet accounts with Financial Accounts.
• Provide monthly reports to budget holders.
• Handle queries from stakeholders and suppliers.

Skills

Good analytical skills

Ability to multitask

Attention to detail

Ability to work under time pressure

Excellent written and oral communication skills

Stakeholder management

Job description

Sewell Wallis is pleased to be working with a global Law firm who are looking to recruit an Expenses & Purchase Ledger Assistant to join their Glasgow team. The ideal Purchase Ledger candidate will be a switched-on and driven individual who ideally has experience processing invoices and expenses.

What will you be doing?

• Analyse unapproved, unprocessed and draft expense items.
• Administration of new starters and leavers and delegates within the expense system
• Audit of items allocated to the Expense Team and audit of items reclaimed outside of the expense policy.
• Handling and resolving queries to ensure transactions are processed and allocated to matters promptly.
• Processing out-of-pocket payments and direct debits through the bank portal and 3E.
• Administration of Corporate Credit Card Programme, including reconciling monthly Credit Card Statements for 300+ users and regular audit of Corporate Credit Card Holders.
• Working with Financial Accounts to reconcile balance sheet accounts.
• Providing monthly reports to budget holders.
• Working with Cashiers to complete bank reconciliations.
• General queries and calls from stakeholders and suppliers.
• Knowledge of the Accounts Payable function to allow full exposure of all team activities.

What skills are we looking for?

• Good analytical skills.
• Flexible, with the ability to multitask.
• An attention to detail in meeting the high standards of accuracy required.
• Able to work under time pressure demanded by tight deadlines.
• Excellent written and oral communication skills, with a focus on customer service.
• Ability to manage different stakeholders confidently and diplomatically.

What\'s on offer?

• Competitive basic salary (reviewed annually).
• Flexible, hybrid working policy.
• Generous bonus scheme.
• Up to 25 days holiday (rising to 28 days with service).
• Holiday exchange scheme.
• Private medical insurance.
• Enhanced parental leave.

To apply, please send your CV below or contact Lewis Walker.

To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.