Executive Assistant to CEO

Dorchester Services; Hyde Park Corner; On-site; GBP 40,000 - 60,000; Full time

Job summary

A luxury hotel management company is seeking an Executive Assistant to provide high-level administrative support to their CEO. This role includes managing the CEO's schedule, drafting communications, and handling finances. Ideal candidates will have experience at a C-Suite level in a luxury environment, excellent communication skills, and a strong understanding of business operations. The position is based in Knightsbridge, London.

Benefits

Complimentary stays with breakfast at hotels

50% off at bars and restaurants

Private medical insurance

Competitive retirement scheme

£750 referral bonus

World-class development opportunities

Qualifications

• Previous experience as an Executive Assistant at C-Suite level in a luxury environment.
• Proven ability to craft executive-level correspondence.
• Understanding of basic accounting principles.

Responsibilities

• Manage CEO's diary and schedule across time zones.
• Draft executive communications reflecting company brand.
• Manage operational budget and finances for the CEO.

Skills

Verbal and written English communication skills

Computer literacy (Excel, PowerPoint, Microsoft Office)

Business acumen and commercial awareness

Job description

Overview

Executive Assistant to the Chief Executive Officer at Dorchester Collection. You will provide proactive and high-level administrative support in a fast-paced environment, acting as the right-hand to the CEO and ensuring efficient operations across the business.

Responsibilities

• Provide proactive diary management for the CEO’s daily schedule including internal and external appointments both in-person and virtually, across international time zones
• Manage database of contacts for the CEO
• Liaise with external guests/clients/suppliers and with internal departments on behalf of the CEO
• Draft official executive communications and correspondence that reflects Dorchester Collection brand and professional excellence
• Be responsible for all e-mail correspondence and all phone calls on behalf of CEO
• Liaise with the Executive Assistant to Company President regarding business travel plans for CEO
• Manage finances for the CEO including expense claims, raising purchase orders and reviewing all invoices
• Prepare for and attend key meetings and action points with and on behalf of CEO, producing briefing materials, presentation, and reports
• Handle room and restaurant reservations and special rate requests and charity vouchers on behalf of the CEO
• Coordinate and submit holiday requests and approvals for relevant team members
• Manage the CEO operational budget and liaise with the finance department on a monthly basis
• Plan and execute various events such as annual executive forum, annual board meetings, and strategic update meetings
• Liaise closely with other executive assistants within the business, providing cover in their absence
• Register visitors and dispatch items via couriers

Qualifications

• You have previous experience as an EA, supporting at C-Suite level, in a luxury hotel environment
• Excellent verbal and written English communication skills; proven ability to craft executive-level correspondence
• High level of computer literacy with Excel, PowerPoint, and Microsoft Office Suite
• Strong business acumen and commercial awareness with an understanding of stakeholder dynamics
• Good understanding of basic accounting principles to own the budget process

Benefits

• Complimentary stays with breakfast included in all 10 Dorchester Collection hotels
• 50% off at bars and restaurants within all of our hotels
• Private medical insurance
• Competitive retirement scheme
• £750 Refer a friend bonus scheme
• World class development opportunities
• Social events throughout the year
• Workday lunches in the form of a prepaid contactless card
• Season ticket loan and cycle to work scheme
• Exclusive access to a discount platform featuring thousands of retailers

Hours and Location

Hours of operation are Monday to Friday 9:00am to 5:30pm, based in our corporate office in Knightsbridge.

Our Hotels and Culture

We work with talented individuals who ensure the extraordinary guest experience of Dorchester Collection. We support development through annual personal development planning, tailored learning opportunities and Academy programs, helping you create a bespoke experience within our Dorchester Collection family.

Treasured by guests. Cherished by employees. Celebrated worldwide.

Diversity and Inclusion are core beliefs of our We Care philosophy. We strive to create an environment where all employees feel valued and respected, with inclusivity as part of our DNA; guided by our core values of Passion, Personality, Respect, Working Together and Creativity.

Application and Support

If you need adjustments during the recruitment process, please email [e-mail]. We will discuss how we can support you through the process.