Executive Assistant - incl. evenings US overlap

Skin Analytics; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A health-tech company in London is seeking an experienced Executive Assistant to support the CEO. You'll manage the CEO's calendar and inbox while coordinating travel and key meetings, ensuring smooth operations across time zones. The ideal candidate has 5-7 years of experience in a similar role, strong communication skills, and proficiency with tools like Gmail and Google Calendar. This position offers competitive salary, share options, and private healthcare.

Benefits

Competitive salary

Share options package

Private healthcare with Bupa

25 days annual leave

Pension scheme

Enhanced parental leave

Training budget

Social activities

Qualifications

• 5-7+ years as an EA or PA supporting a CEO in fast-paced environments.
• Experience managing calendars, inboxes, and complex travel schedules.
• Ability to handle confidential information with discretion.

Responsibilities

• Own and optimise the CEO’s calendar across US and UK time zones.
• Manage the CEO’s inbox, triaging and drafting responses.
• Coordinate logistics for key internal meetings and travel itineraries.

Skills

Proficiency with collaboration tools

Strong written and verbal communication skills

Exceptional organisational skills

Proven discretion and sound judgement

Tools

Gmail

Google Calendar

Slack

Notion

Job description

Please note: we are looking for candidates to be based in and around London and are happy to come to our London office 3 times per week. If you are based outside of London, you must be happy to frequently travel to our office. Important: This role needs good overlap with US West Coast hours. 4 days a week will therefore be 11am - 8pm or 12pm - 9pm. If this does not work for you, we actively discourage applying.

About Skin Analytics

Skin Analytics is an award‑winning, health‑tech company that has launched the world’s first AI‑supported Skin Cancer pathway for a faster skin cancer diagnosis. We are the first company to receive a NICE recommendation for an autonomous AI medical device to be used across the NHS dermatology pathways, which is deployed in more than 28 NHS organisations, and growing. Additionally, we collaborate with some of the largest health insurers to reach patients in their own homes. We recently raised a £15M series B funding round, and after receiving our Class III EU MDR certification, we are ready to scale internationally.

We are a team of passionate people who want to build a future where no one dies from skin cancer.

The Role

Provide high quality operational and administrative support to the CEO to ensure his time, energy and attention are focused on the most important priorities. This role will own the CEO’s calendar, inbox logistics, travel and key meeting administration, working closely with the Chief of Staff and senior leadership team. The EA will be based in London with working hours tailored to support a California‑based CEO who has monthly visits to the UK.

Responsibilities

• Own and optimise the CEO’s calendar proactively scheduling, prioritising and rescheduling meetings to maximise impact across US and UK time zones.
• Manage the CEO’s inbox, including triaging, drafting routine responses, routing messages to the appropriate internal leads and highlighting urgent issues.
• Provide logistics and administration for key internal meetings including agenda coordination, materials collation, minute taking and action tracking.
• Coordinate complex international and domestic travel, itineraries and monthly UK visit schedules, ensuring smooth logistics.
• Maintain key administrative processes for the CEO (expenses, approvals, signatures, document organisation) and support light project administration as needed.

Qualifications

• Significant experience (5‑7+ years) as an EA or PA supporting a CEO, founder or C‑suite executive in a fast‑paced environment, ideally tech/healthcare/scale‑up.
• Demonstrated track record of owning calendars and inboxes, working across time zones and managing complex travel and meeting schedules.
• Strong written and verbal communication skills, with experience drafting professional correspondence and producing clear, concise minutes.
• Proficiency with collaboration tools (Gmail, GCal, Google Docs/Sheets/Slides, Slack, Notion).
• Exceptional organisational skills, attention to detail and ability to manage multiple competing priorities.
• Proven discretion and sound judgement when dealing with confidential and sensitive information.

Ways of Working

• London based with a standard pattern of late shift hours to accommodate California time zone.
• Works in close partnership with the Chief of Staff to ensure alignment of the CEO’s time with company priorities.

💰 Competitive salary

📈 Share options package - all our employees have ownership in the company

🏥 Private healthcare with Bupa

🌴 25 days annual leave (plus 5 day company shutdown in August + bank holidays)

👴 Pension scheme - salary sacrifice

👪 Enhanced parental leave - includes adoption & foster and a nursery salary sacrifice

💻 Training budget

💬 Weekly catch‑ups, monthly meetings to talk about your ambitions and make plans

🎊 Lots of fun social activities including company offsite!

Our Values

🌱 Building a Strong Foundation

🎓 Always Learning

🏅 Lead from the Front

💪 Tough and Resilient

The Real Stuff

Skin Analytics embraces and is committed to diversity and equal opportunities. We are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. If you need any changes made to our application process to accommodate your needs, please get in touch with [e-mail]

The National Institute for Health and Care Excellence has recommended DERM for use within the NHS until May 2028, while further evidence is gathered.