Executive Assistant: Board & Leadership Support (FTC)

Bristol Waste Company; Bristol; Hybrid; GBP 43,000 - 45,000; Full time

Job summary

A leading waste management organization in Bristol is seeking an Executive Assistant for maternity cover. This role is essential in providing high-level administrative support to the Executive team including the Managing Director. Responsibilities include managing diaries, preparing meeting documents, and liaising with stakeholders. Ideal candidates will have strong organizational skills, discretion handling sensitive information, and experience in governance roles. The position offers a competitive salary and a flexible working model.

Benefits

Annual leave package of 25 days plus 8 bank holidays

Employer contribution of 5% into the company pension scheme

Support for mental health, including a BUPA Employee Assistance Programme

Support for physical health with BUPA Health Cash Plan

Employee referral scheme

Dedicated learning and development team

Employee recognition through Stand Out Award

Free access to our Reward Gateway discount scheme

Flexible working model

Qualifications

• Proven experience in executive support or governance roles.
• Exceptional organisational and communication skills.
• High emotional intelligence and discretion in handling sensitive information.
• Ability to manage multiple priorities and work under pressure.
• Strong attention to detail and a proactive approach.
• Experience with governance processes and minute-taking.
• Ability to travel and provide support across multiple sites as required.

Responsibilities

• Act as minute taker for Board and sub-committee meetings.
• Coordinate and manage the Board pack.
• Prepare agendas and capture actions during meetings.
• Liaise with internal and external stakeholders.
• Provide executive-level support to the Managing Director and Executive Team.
• Manage complex diaries and travel arrangements.
• Maintain electronic filing systems for the Senior Leadership Team.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Job description

A leading waste management organization in Bristol is seeking an Executive Assistant for maternity cover. This role is essential in providing high-level administrative support to the Executive team including the Managing Director. Responsibilities include managing diaries, preparing meeting documents, and liaising with stakeholders. Ideal candidates will have strong organizational skills, discretion handling sensitive information, and experience in governance roles. The position offers a competitive salary and a flexible working model.