Discipline Support Administrator

The University of Edinburgh; City of Edinburgh; On-site; GBP 29,000 - 34,000; Full time

Job summary

A prominent UK university located in Edinburgh is seeking a highly organized and self-motivated individual for an administrative support role within the School of Engineering. This full-time position involves supervising a support assistant and providing admin support for various academic programs. Candidates should possess strong IT skills, attention to detail, and experience in an educational setting. A competitive salary and comprehensive staff benefits are offered, with a closing date for applications on January 7, 2026.

Benefits

Competitive salary

Generous holiday entitlement

Defined benefits pension scheme

Staff discounts

Family-friendly initiatives

Flexible work options

Qualifications

• Strong IT skills, including experience of Microsoft Word and Excel.
• Experience of committee servicing and minute taking.
• Relevant work experience in an education-related environment.

Responsibilities

• Provide administrative support to the Director of Discipline.
• Supervise one Discipline Support Administrative Assistant.
• Support senior honours and taught master’s programmes and courses.

Skills

Experience of using IT systems, software and databases

Excellent communication and interpersonal skills

Strong organisational skills

High level of accuracy and attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

Grade UE05: £29,588 - £33,951 per annum

College of Science & Engineering, School of Engineering

Full Time: 35 hours per week

Fixed Term: 15 months

The Opportunity:

The School of Engineering is seeking to appoint a highly organised, self‑motivated and flexible appointee to work within one of the four teaching disciplines within the School. The postholder will provide administrative support to the Director of Discipline and Discipline Programme Manager as well as the day‑to‑day supervision of one Discipline Support Administrative Assistant located within the Teaching Support Office.

The postholder is directly responsible for the administration and support of senior honours and taught masters’ programmes and courses for the discipline, providing support to the Academic Course Organisers and Taught Masters Programme Directors. As well as contributing to the development of administrative processes and procedures, they will have strong communication and interpersonal skills, the ability to plan their own workload, and will be able to demonstrate a high level of accuracy and attention to detail. Applicants must possess strong IT skills, including experience of Microsoft Word and Excel, have experience of committee servicing and minute taking, plus relevant work experience, ideally in an education‑related environment.

This position is an ideal opportunity for someone looking to further develop a career in University professional services, in a School with a proven commitment to training and staff development. Please apply with CV and a supporting cover letter with details of how you meet the knowledge, skills and experience required, and your motivation for applying for this post.

Your skills and attributes for success:

• Experience of using IT systems, software and databases


• Excellent communication and interpersonal skills with a strong customer focussed attitude.


• Strong organisational skills, with the ability to plan own workload, and take in to account the workloads of others


• High levels of accuracy and attention to detail in both written and figure work.

Click to view a copy of the full job description

As a valued member of our team you can expect:

• A competitive salary


• An exciting, positive, creative, challenging and rewarding place to work.


• To be part of a diverse and vibrant international community


• Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab)

On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 7th January 2026.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Interview dates to be confirmed.