Co-Curricular Activity & Travel Administrator

Benenden School; Benenden; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading educational institution in England is seeking a Co-Curricular Activity and Travel Administrator to support co-curricular activities and manage transport logistics for events. The ideal candidate will have relevant office experience and strong communication skills, with a commitment to fostering an inclusive environment. The role offers 37.5 hours of work per week, during term-time and three additional weeks during school holidays. Meals are provided to staff while on duty and leisure facilities are available for staff use.

Benefits

Meals provided while on duty

Access to leisure facilities

Qualifications

• Relevant experience in a fast-paced office environment.
• Ability to plan, prioritise and manage workload.
• Commitment to fostering an inclusive environment.

Responsibilities

• Liaise with parents and tutors regarding additional lessons.
• Collaborate with department heads on co-curricular offerings.
• Manage the Evolve trip system for school events.
• Administer the SOCS database.
• Support trip leaders with trip preparation.

Skills

Proficiency in Microsoft Office Suite

Strong communication skills

Interpersonal skills

Problem-solving initiative

Job description

Role Summary

The Co-Curricular Activity and Travel Administrator role supports the smooth running of Benenden School’s co-curricular activities across all year groups and manages transport logistics for sports fixtures, school trips and other events. It is a term-time only role, plus three weeks during the school holidays, for 37.5 hours per week. Term begins on the day of the full staff meeting (INSET), which you are also expected to attend.

Responsibilities

• Liaising with parents, tutors and self‑employed visiting teachers regarding additional lessons for pupils.
• Collaborating with department heads to gather information on co-curricular offerings and prepare the termly co-curricular activities overview, updating it as required.
• Managing the Evolve trip system, administering user accounts and monitoring the approval of Evolve paperwork.
• Administering and acting as the subject‑matter expert for the SOCS database.
• Supporting trip leaders with trip preparation, including reviewing draft trip letters, checking visa/pasport requirements, creating consent forms via the parent portal and sending communications to parents.

Qualifications

Relevant experience in a fast-paced office environment and the ability to plan, prioritise and manage your own workload while working collaboratively to achieve team and departmental objectives. Proficiency in the Microsoft Office Suite is essential, along with experience using initiative and creativity to resolve problems. Strong communication and interpersonal skills, and a commitment to fostering an inclusive environment for students are central to this role, as is the ability to communicate clearly and respond effectively to changing circumstances and priorities.

Additional Information

Completed applications should be received by 9:00 am on Friday 5 December 2025. Interviews are likely to be held the week commencing Monday 8 December 2025.

Child Protection and Safeguarding

The post-holder will be responsible for promoting and safeguarding the welfare of children with whom they come into contact. They must ensure compliance with the School’s Child Protection Policy Statement at all times. This appointment will be subject to enhanced Disclosure and Barring Service checks.

Equal Opportunity

Benenden School is committed to equal opportunities and equal pay for all employees. While Benenden is not accredited to the Living Wage Foundation, we look to the Living Wage for guidance and our starting pay is currently in line with this.

Benefits

• Meals are provided to staff whilst on duty.
• The School’s leisure facilities, including a fitness gym and swimming pool, are available for staff use when available.

About Benenden School

Benenden is one of the leading day and boarding schools in Britain. Founded in 1923, the school sits on 250 acres of attractive parkland in Kent and caters for 550 girls aged 11‑18, of whom about 180 are in the Sixth Form. Recent innovations include the Benenden Diploma, a bespoke curriculum for the youngest two year groups, and the Professional Skills Programme, which teaches Sixth Form students workplace skills. Major recent developments have included a state-of-the-art Science Centre, an all-weather sports pitch, and a new Music School opened in June 2022.