Business Administrator

Centre People; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A Japanese international shipping company is looking for a Business Administrator to provide comprehensive administrative support in their London office. Responsibilities include assisting the Director with daily operations, managing internal communication, and preparing reports. The ideal candidate should possess strong financial acumen, organizational skills, and experience in asset management. Candidates must have the right to work in the UK as visa support is not available. This role offers hybrid working options.

Qualifications

• Experience in financial and sales administration.
• Background in asset management or the energy sector.
• Ability to manage multiple priorities under pressure.

Responsibilities

• Assist the Director with day-to-day business affairs.
• Prepare internal reporting memos and manage approval workflows.
• Support budget tracking and cost control processes.

Skills

Financial acumen

Strong organisational skills

Time management

Excellent communication skills

Proficiency in MS Office Suite

Job description

A Japanese international shipping and LNG carrier company is currently recruiting a Business Administrator to join their London office. In this role, you will be responsible for providing comprehensive administrative, financial, and operational support to the Director of Asset Management, and the business unit. The ideal candidate should have strong organisational skills, financial acumen, and experience in asset management.

Job ID: CC47047

Type: full-time

Working Hours: 9:00-17:00 Monday to Friday

Salary: Negotiable, depending on experience

Location: London (Hybrid working available)

Business Administrator Main Responsibilities

• Assist the Director with day‑to‑day business affairs and coordination across the asset management team
• Act as a central point for internal communications and approvals
• Prepare internal reporting memos and manage internal approval workflows
• Maintain document management systems ensuring version control and compliance with company standards
• Compile and distribute routine environmental reports as required
• Develop and maintain project plans, timelines, and deliverables
• Prepare professional slide decks and presentations for internal and external stakeholders
• Assist in preparing for new projects, including planning, documentation, and stakeholder coordination
• Demonstrate strong financial acumen to validate invoices and ensure accuracy against reports
• Coordinate with external parties for submission of reports and invoicing documentation
• Support budget tracking and cost control processes
• Manage onerous environmental reporting requirements, ensuring timely and accurate submissions
• Liaise with relevant teams to gather data and validate compliance information
• Draft and maintain Standard Operating Procedures (SOPs) and internal workflows for key business processes
• Document and implement best practices for approvals, reporting, and project management
• Continuously review and improve operational processes for efficiency and compliance
• Assist in asset sales (liquidation) processes, including documentation, coordination, and reporting
• Support development of business playbooks for recurring processes and strategic initiatives

Business Administrator Ideal Candidate

• Experience in financial and sales administration, and business coordination
• Experience in drafting procedures, SOPs, workflows, and playbooks
• Good financial acumen with experience in invoice validation and cost tracking
• Background in asset management or energy sectorUnderstanding of internal governance and approval processesExperience preparing reports and presentations for senior leadershipProficiency in MS Office Suite (Excel, PowerPoint, Word) and document management systemsStrong organisational and time‑management skills with attention to detailExcellent written and verbal communication skillsAbility to manage multiple priorities and work under pressure

  Employment Eligibility

  All applicants for the Business Administrator must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.