Bid Team Administrator

Office Angels; Colchester; On-site; GBP 30,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a Bid Team Administrator to aid in the Estimating and Pre-Construction functions. The role involves managing bid libraries, supporting document preparation, and ensuring smooth communication within a fast-paced construction environment. The ideal candidate should have strong document management skills and proficiency in MS Office and Adobe Suite. This position offers opportunities for professional growth in a structured role.

Benefits

Private Healthcare

Employee Assistance Programme

Modern Office Environment

Annual Reviews

Onsite Parking

20 days of annual leave plus bank holidays

Qualifications

• Experience with quality control systems and document management.
• Strong written communication skills are essential.
• Confident and personable, able to work independently or as part of a team.

Responsibilities

• Maintain and update bid libraries, including CVs and case studies.
• Assist with preparing PQQs, SQs, and tender documents.
• Provide day-to-day administrative support to the Pre Construction Director.
• Manage bid portals and keep profiles up to date.

Skills

Document management

Strong written communication

MS Office proficiency

Attention to detail

Organizational skills

Relationship building

Ability to prioritize workload

Tools

MS Office

Adobe Suite

PowerPoint

InDesign (preferred)

Job description

Overview

Title: Bid Team Administrator

Location: Tiptree

Salary: £30,000 - £35,000

Days/ Hours of work: Monday - Friday, 09:00 - 17:00

Benefits

• Private Healthcare
• Employee Assistance Programme
• Modern Office Environment
• Annual Reviews
• Onsite Parking
• 20 days of annual leave, a Christmas close down, plus bank holidays

The company

Our client is seeking a proactive, well organised Bid Team Administrator to support the Estimating and Pre‑Construction functions within a growing construction environment. This role plays a vital part in supporting the company "winning work" activities, from maintaining high quality bid documentation to ensuring smooth communication, documentation control, and brand consistency. If you enjoy a structured role, have strong document management skills, and thrive in a fast paced environment, this could be an excellent opportunity.

Duties

• Maintain and update bid libraries, including CVs, case studies, and standard answers.
• Assist with preparing PQQs, SQs and tender documents.
• Manage bid portals, uploading, downloading, and keeping profiles up to date.
• Support estimators with organising bid documents and meeting deadlines.
• Help create and update marketing materials and presentations.
• Support the Business Development Manager with document management and promotional content.
• Ensure company branding and document formatting remain consistent.
• Provide day to day administrative support to the Pre Construction Director.
• Keep CRM records up to date (contacts, companies, opportunities).
• Assist with booking meetings, site visits, and general coordination.
• Liaise with the supply chain for enquiries and quotations.
• Contribute to internal communications and company reporting.

The ideal candidate

• Experience with quality control systems and document management.
• Proficient in MS Office, Adobe Suite and PowerPoint.
• InDesign knowledge preferred or willingness to learn.
• Strong written communication skills.
• Good attention to detail.
• Excellent organisational abilities.
• Ability to prioritise workload.
• Ability to build strong internal and external relationships.
• Confident, personable, and able to work independently or as part of a team.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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