Band 4 Personal Assistant / Senior Secretary Belfast

Honeycomb Jobs Limited; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A respected healthcare organization is hiring a Band 4 Personal Assistant/Senior Secretary to provide administrative support at Kennedy Way Ambulance Station. The ideal candidate should have proven administrative experience and strong organizational skills. Key responsibilities include managing schedules and preparing documents. This role offers a competitive salary and a temporary contract with flexible hours.

Benefits

Competitive salary

Temporary contract with flexible hours

Experience working for a highly respected healthcare trust

Qualifications

• 5 GCSEs Grades A-C or above and 2 years admin experience OR 3 years admin experience.
• Proven experience in an administrative or secretarial role.
• Ability to minute/note take at Committee level, meetings etc.

Responsibilities

• Provide high-level administrative support to ensure efficient workflow.
• Coordinate meetings, appointments, and schedules.
• Prepare documents, reports, and correspondence as required.

Skills

Administration

Minute Taking

Communication Skills

Organizational Skills

Education

5 GCSEs Grades A-C or above

2 years admin experience OR 3 years admin experience

Tools

Office Software

Job description

Overview

Honeycomb are delighted to be working with the Northern Ireland Ambulance Service to recruit for Band 4 Personal Assistant / Senior Secretary.

The Company

Are you ready to advance your career in administration? This is your chance to join a highly respected organisation as a Band 4 Personal Assistant / Senior Secretary. This role is with the Northern Ireland Ambulance Service HSC Trust situated in the Kennedy Way site, an organisation that plays a vital role in healthcare and public services. If you have the skills and experience to excel in a fast-paced, dynamic environment, this opportunity is not to be missed!

The Role

The Band 4 Personal Assistant / Senior Secretary position is a pivotal role within the organisation, providing administrative support to ensure smooth operations at Kennedy Way Ambulance Station. The successful candidate will be responsible for managing schedules, coordinating communications, and supporting key personnel in their daily activities.

• Provide high-level administrative support to ensure efficient workflow.
• Coordinate meetings, appointments, and schedules.
• Prepare documents, reports, and correspondence as required.
• Maintain accurate records and ensure confidentiality at all times.

The Person

The ideal candidate for the Band 4 Personal Assistant / Senior Secretary role will be organised, detail-oriented, and capable of handling multiple tasks with professionalism.

Essential:

• 5 GCSEs Grades A-C or above and 2 years admin experience OR 3 years admin experience

• Proven experience in an administrative or secretarial role.
• Excellent organisational and communication skills.

• Ability to minute/note take at Committee level, meetings etc.
• Ability to delegate, motivate and use initiative

Desirable:

• Experience in a healthcare or public service environment.
• Proficiency in office software and systems.

Package & Benefits

This role comes with an excellent package and benefits designed to attract top talent.

• Competitive salary.
• Temporary contract with flexible hours.
• Opportunity to work on-site at Kennedy Way Ambulance Station.
• Experience working for a highly respected healthcare trust.

How to Apply

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact Senior Sourcing Specialist, Geraldine Stevenson at Honeycomb Jobs on

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

"Please note that successful candidates may* be required to complete a Basic or Enhanced Access NI Security Clearance at a cost of £18+ (subject to the nature of the job). A person\'s criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence. Please go to:
for more information."

*Please note that this requirement will be confirmed by the consultant throughout the application process. Honeycomb is committed to providing equality of opportunity to all.

Disclaimer

Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.

Skills:
Administration 5 GCSEs Minute Taking