Assistant Project Manager - Global Operations & Construction

Creative Artists Agency (CAA); Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading entertainment and sports agency in the UK is seeking an Assistant Project Manager to support global operations and construction projects. The ideal candidate will assist with project planning, coordination, and administration across international offices. Responsibilities include managing budgets, tracking project progress, and ensuring effective communication among teams. A degree in Business or Project Management, alongside strong organizational skills and proficiency in Microsoft Office, is required. This is a dynamic role for someone who thrives in fast-paced environments.

Qualifications

• Experience in a project coordination or support role, ideally in construction or real estate.
• Awareness of industry themes such as sustainability and modern construction methods.
• Excellent attention to detail with the ability to manage multiple priorities.

Responsibilities

• Assist in creating project plans and schedules.
• Act as liaison between project manager and internal teams.
• Maintain accurate project documentation and prepare reports.
• Help manage project budgets and track costs.
• Streamline communication between teams and ensure follow-ups.
• Assist with risk mitigation and monitor quality control processes.

Skills

Organisational skills

Communication skills

Problem-solving abilities

Proficiency in Microsoft Office

Education

Degree in Business, Project Management, or related field

Tools

Microsoft Office Suite

Project tracking tools

Job description

Job Description

THE AGENCY

Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.

The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start‑up companies, establish a philanthropic arm, build a business in China, form brand marketing services division, and launch a family office advisory practice, among other innovations. Named Most Valuable Sports Agency by Forbes for 10 consecutive years, CAA represents more than 3,000 of the world's top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on‑air broadcasters, and sports personalities and works in the areas of property sales and sponsorships, media advisory, brand consulting, venue development and strategic advisory, and executive search.

Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, London, Nashville, Munich, Shanghai, Beijing, Chicago, Washington, D.C., Singapore, Toronto, Denver, Charlotte, Jacksonville, and Atlanta, among other locations globally. For more information, please visit www.caa.com.

OVERVIEW

The Assistant Project Manager - Global Operations & Construction will support the Manager of Global Operations in London and assist with the coordination of construction, renovation, and operational projects across international offices. This role plays a key part in maintaining project organisation, communication, and execution support across time zones and teams. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, collaborative environment.

RESPONSBILITIES

• Project Planning and Execution : Assist with creating project plans and schedules, track progress, and manage the day-to-day operational aspects of multiple projects
• Stakeholder Coordination : Act as a liaison between the project manager, consultants, subcontractors, and internal teams
• Documentation & Reporting : Maintain accurate project documentation, trackers, and files; prepare presentations and reports; assist with progress updates and budget summaries; support data organisation across SharePoint and internal systems.
• Budget and Cost Control : Assist in managing project budgets, budget reconciliation, tracking costs, and identifying financial issues
• Communication Liaison : Liaise between the LA office and the London-based Global Operations team; help streamline communication and ensure follow-ups are tracked. Facilitate effective communication among project team members and stakeholders, and support meetings
• Risk and Quality Management : Help with risk mitigation, ensure compliance with company policies, and monitor quality control processes
• Vendor & Contractor Support : Coordinate with external partners and vendors on scheduling, deliverables, and document collection
• Operational Support : Help monitor facility needs, organise site visits, schedule meetings and support day-to-day operational initiatives as assigned
• Administration Support : This includes but is not limited to calendar management for the Manager of Global Operations, helping to schedule and coordinate meetings, taking and distributing minutes from meetings (both local and international), organising and maintaining the global SharePoint, managing access for consultants etc.
• Project Management : Develop an understanding of the project lifecycle, including key stages such as due diligence, briefing, design coordination, procurement, construction, and handover, in order to better support consultants and internal stakeholders.

QUALIFICATIONS / REQUIREMENTS

• Degree or equivalent experience in Business, Project Management, or related field
• Awareness of industry themes : (e.g., sustainability / ESG considerations, modern construction methods) and be able to incorporate this understanding into project coordination and reporting.
• Experience in a project coordination or support role, ideally within construction, real estate, or operations.
• Excellent organisational skills and attention to detail, with the ability to manage multiple priorities across regions
• Strong written and verbal communication skills with a professional, polished demeanor
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and familiarity with project tracking tools.
• Exposure to formal project methodologies (Agile, Waterfall, or Prince2).
• Comfortable working independently while collaborating with global partners.
• Proactive mindset with strong problem-solving abilities and follow-through.
• Experience supporting construction, facilities, or real estate projects is preferred.
• Familiarity with financial tracking and vendor management is preferred.
• Interest in global operations and cross-functional teamwork.

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency ("CAA") is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA's Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.