Administrative Assistant - Full Time

Power Logistics; Chippenham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading event logistics company is seeking an Administrative Assistant to join their Commercial Team in Chippenham. The role involves providing essential administrative support for high-profile projects, including liaising with clients and suppliers, managing bookings, and handling project documentation. The ideal candidate will be detail-oriented, possess excellent communication skills, and have experience with Microsoft 365. Competitive salary and benefits offered.

Benefits

Competitive salary

22 days holiday plus bank holidays

Company loyalty bonus

Company pension scheme

Qualifications

• Detail-driven individual with an eye for accuracy.
• Excellent written and verbal communication skills.
• Ability to handle supplier issues calmly and efficiently.

Responsibilities

• Provide administrative support to Operations & Commercial teams.
• Onboard new sub-contractors and maintain databases.
• Assist with booking crew and equipment for projects.

Skills

Attention to detail

Written and verbal communication

Problem-solving

Team collaboration

Familiarity with Microsoft 365

Job description

Overview

From sporting events to concerts, festivals to film, have you ever wondered how the world’s most prestigious live events get powered?

Power Logistics is looking to recruit an Administrative Assistant to join the team responsible for delivering temporary power to a portfolio of high profile projects that have included the Olympic and Commonwealth Games Ceremonies, Extreme E races, BST Hyde Park, Platinum Jubilee and many other of the UK’s largest festivals and sporting events.

Location – Draycot Park Farm, Chippenham SN15 5LH
Hours of work – Full Time Monday – Friday 9am – 5pm
Department - Commercial
Starting Salary - £25,000.00 - £30,000.00 dependent on experience
Reports to – Director of Commercial & Corporate Affairs

About the role:

We’re looking for an Administrative Assistant to join our Commercial Team. The successful candidate will play a key part in bringing projects together by helping source crew, equipment, fuel and accommodation for our projects along with raising purchase orders, setting up new enquiries and project folders through to project closure.

Your main responsibilities

Your main responsibilities will include:

• Provide administrative support to the Operations & Commercial teams
• Onboard new sub-contractors and keep our databases up-to-date
• Assist with the booking of crew, plant, equipment, site ancillaries and fuel
• Raise and send purchase orders for any project-related orders in line with project budgets, including crew, plant, equipment, site ancillaries and fuel
• Communicate with suppliers, clients and other internal departments to ensure the smooth delivery of our projects
• Assist with travel, accommodation, accreditation and transportation arrangements for staff and sub-contractors
• Monitor the enquiries mailbox and answer incoming telephone calls
• Provide administrative support to other areas of the business as required

In this role, you will play a pivotal role in ensuring our operations run smoothly by providing excellent administrative support across the company.

Desirable Skills

Desirable Skills:

• A detail-driven individual with an eye for accuracy even in pressured situations
• Demonstrate excellent written and verbal communication skills for liaising with clients, suppliers and internal teams
• Ability to think on your feet and deal with supplier issues, and last-minute changes with confidence and calm, quickly identifying problems and implementing effective solutions
• A team player who support colleagues with flexibility and positivity, contributing to a cohesive and energetic workplace
• Familiarity with Microsoft 365 software, data security, and reporting tools

What Power Logistics offers in return

What Power Logistics offers in return:

• Competitive salary
• 22 days holiday per annum plus bank holidays
• Company loyalty bonus
• Company pension scheme

Power Logistics is committed to continual development and all employees are offered the opportunity for further training that will complement their role.

For further information about this role please contact Nicola Glendinning, Director for Commercial & Corporate Affairs, by sending your CV to [e-mail].