Operation and Administration Coordinator CDD 18 mois

Centre People Appointments; Paris; Hybride; EUR 39 000 - 46 000; Plein temps

Résumé du poste

A financial institution in Paris is seeking an Operation and Administration Coordinator to provide administrative support for various operational tasks. The ideal candidate should have over 3 years of experience in office administration or relevant fields, be proficient in both French and English, and possess exceptional organizational skills. This role offers a maternity cover contract in a hybrid work model, with a maximum salary of up to €46k depending on experience.

Qualifications

• 3+ years of experience in office administration, compliance, accounting or business support.
• Experience in Payment Card Industry preferred but not essential.
• Demonstrate initiative, attention to detail, multitasking ability.

Responsabilités

• Complete administration and operation tasks relating to merchants and suppliers.
• Ensure expense claims are completed on schedule.
• Support for Sales team related to merchant operation activities.

Connaissances

Office administration

Compliance

Accounting

Business support

Business level proficiency in French

Business level proficiency in English

Organizational skills

Strong numeracy skills

MS Office proficiency

Formation

Bachelor’s degree or equivalent

Description du poste

Operation and Administration Coordinator (Ref: LS47063)

A Japanese financial institution is currently recruiting an Operation and Administration Coordinator to work in their Paris office.

In this role, you will be responsible for providing administrative support for operations related to partners, merchants, suppliers and banks.

The ideal candidate should have experience in office administration, compliance, accounting or business support.

TYPE: CDD – maternity cover (18 months)

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: up to 46k depending on experience

START: ASAP

LOCATION: Paris 2, France (Hybrid work – 2 days in the office)

Operation and Administration Coordinator Main Responsibilities:

• Complete administration and operation tasks relating to merchants, and suppliers as required
• Ensure expense claims, Entertainment & Gift, Business trip and Mystery shopping are completed on schedule
• Manage negative balance and report appropriately
• Check the billing to budget expenses and submit invoice to head quoter
• Check the Mystery Shopping expenses and report to Europe head quoter
• Support for Sales team related to merchant operation activities (including open/close merchant, database modification, communication with merchants including chargeback, terminal distributers, processor)
• Manage test cards
• Create invoices and manage account receivable as requested by the Network Solutions team
• Act as an interface between Licensees on tasks such as Q&A for Licensees, direct debit promotion and relaunch
• Support the payroll process and submit payroll information to Payroll team for processing on schedule
• Support the local “New Starter” and “Leaver” administrative processes
• Respond to external employee related reference requests as directed by management
• Assist in the development and implementation of local employee recognition activities
• Assist with project work as determined by management
• Manage the stock of stationary, equipment, and other materials as required
• Ensure the office complies with all local Health and Safety requirements
• Liaise with Accounting Manager on IT liaison, general repairs and maintenance matters
• Participate and support internal control activities
• Establish and maintain relationships with Europe offices and Tokyo headquarters

Operation and Administration Coordinator Ideal Candidate:

• 3+ years of experience in office administration, compliance, accounting or business support
• Experience in Payment Card Industry preferred but not essential
• Minimum bachelor’s degree or equivalent
• Business level proficiency in French and English (spoken and written)
• Excellent administrative and organizational skills
• Strong numeracy skills
• Demonstrate initiative, attention to detail, multitasking ability
• Excellent written, verbal, and listening skills
• Pro‑active and reliable
• Able to work alone and within a team
• Excellent interpersonal skills
• Resourceful in resolving issues and solving problems
• Intermediate proficiency in MS Office package (Word, Excel and PowerPoint)

All applicants for the Operation and Administration Coordinator must have the right to work in the country as the Company is not able to offer visa support.

*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.

*When contacting us, please include the job reference number (Ref: LS47063) at the top of your message.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.