Executive Assistant

Confidential Jobs; Paris; Sur place; EUR 60 000 - 80 000; Plein temps

Résumé du poste

A premier executive support firm is seeking a highly skilled Executive Assistant to support the CEO. This senior role involves managing complex projects and acting as the primary gatekeeper for the CEO. The ideal candidate has over 5 years of experience in a similar role, strong project management skills, and the ability to work autonomously. Excellent communication skills and the ability to maintain confidentiality are essential. This position is based in Paris, France and is a unique opportunity to work in a dynamic environment.

Qualifications

• Minimum of 5+ years in a support role for a C-Suite executive.
• Experience managing complex and sensitive projects.
• Strong understanding of timelines and budgets.

Responsabilités

• Oversee personal and business projects from start to finish.
• Manage communications and correspondence for the CEO.
• Coordinate complex travel arrangements effectively.

Connaissances

Project management

Communication

Analytical skills

Problem-solving

Outils

AI platforms

Productivity tools

Description du poste

Our client, a leading, high-growth enterprise based in Dubai, is seeking a highly skilled and proactive Executive Assistant to the CEO. Based in our modern Dubai office, this senior position requires a strategic and proactive professional to manage both business and personal affairs, ensuring seamless execution of a wide range of responsibilities.

The role is ideal for an individual with a proven history of supporting a C-level executive or high-profile principal, offering the opportunity to manage complex projects and act as a trusted partner. The successful candidate will operate with significant autonomy and will be responsible for a portfolio of confidential and high-priority initiatives.

Key Responsibilities

Strategic Project & Portfolio Management

• Oversee a variety of complex personal and business projects from conception through to completion, including but not limited to property acquisitions, large-scale renovations, and significant event organization.
• Manage substantial budgets, conduct necessary due diligence, and coordinate with external consultants such as legal, financial, and architectural experts.
• Proactively identify potential challenges and develop robust plans to ensure all projects are delivered on schedule and within budget.

Executive Operations & Strategic Support

• Serve as the primary gatekeeper for the CEO, managing correspondence and prioritizing engagements to optimize the CEO's time and strategic focus.
• Prepare detailed briefing materials, conduct research, and synthesize information to ensure the CEO is well-prepared for all professional commitments.
• Perform sophisticated calendar management, coordinating complex international and local travel and ensuring all logistical details are flawlessly managed.

Stakeholder Management & Communication

• Act as the main point of contact between the CEO and key internal and external stakeholders, ensuring all communications are handled with professionalism and discretion.
• Draft and manage correspondence on behalf of the CEO.
• Cultivate and maintain relationships with important contacts, serving as a reliable proxy for the CEO as required.

Ideal Candidate Profile

• A minimum of 5+ years of experience in a dedicated support role for a C-Suite executive, Founder, or UHNW Principal.
• Demonstrated experience in personally managing a portfolio of complex and sensitive projects.
• Exceptional ability to structure and manage multifaceted tasks, with a strong understanding of timelines, budgets, and project milestones.
• Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure. Absolute discretion and confidentiality are paramount.
• Advanced proficiency with modern productivity and technology tools, including experience leveraging AI platforms to increase efficiency.
• A proactive and resourceful professional who takes ownership of outcomes and operates with minimal supervision.
• Superior verbal and written communication skills, combined with a high level of emotional intelligence to navigate complex professional relationships effectively.