Executive Assistant

ServiceNow; Paris; Sur place; EUR 50 000 - 70 000; Plein temps

Résumé du poste

A leading tech company in Paris is seeking an Executive Assistant to provide high-level support to executives. Responsibilities include scheduling appointments, managing complex calendars, and arranging travel. The ideal candidate has over 10 years of experience supporting VP-level executives, is highly organized, and possesses excellent communication skills. Proficiency in tools like Zoom and Microsoft Office is essential. This role offers an opportunity for growth within the company while contributing to the success of leadership operations.

Qualifications

• 10+ years experience supporting VP level.
• Desire to grow and take on own projects.
• Professional demeanor and soft skills.

Responsabilités

• Schedule appointments, plan meetings, and maintain calendars.
• Draft and prepare routine and advanced correspondence.
• Assist leadership by optimizing usage of time.
• Arrange all travel and support in obtaining necessary documents.

Connaissances

Experience in integrating AI into work processes

Highly organized

Exceptional communication skills

Proficient in Zoom, Microsoft Office, Box, Concur, Google Docs

Experience handling confidential materials

Description du poste

Job Description

What you get to do in this role :

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa / passport, while maintaining Leadership expenses / credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

To be successful in this role you have :

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 10+ years experience supporting VP level
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
• Desire to grow and take on your own projects
• Professional demeanor and soft-skills
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs
• Experience handling confidential materials

Additional Information

Work Personas

We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here . To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [e-mail] for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.