Executive Assistant

Prime Data Centers; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading company in the data center industry is seeking an Executive Assistant to provide essential administrative support to the SVP of Development & Construction. The role involves managing schedules, coordinating meetings, and handling correspondence, ensuring smooth operations within the office. The ideal candidate will be bilingual in Spanish and English, possess strong organizational skills, and have a proactive approach to problem-solving.

Formación

• 1-2 years of experience in administrative support or office management.
• Excellent verbal and written communication skills.

Responsabilidades

• Manage schedules and prioritize tasks for the SVP of Development & Construction.
• Coordinate travel arrangements and handle email correspondence.
• Assist in preparing executive presentations and support HR with onboarding.

Conocimientos

Bilingual in Spanish and English

Communication

Organizational Skills

Time Management

Customer Service

Herramientas

Microsoft Office Suite

Descripción del empleo

Prime Data Centers - Executive Assistant

Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. Owned by a private firm with a controlling interest in $6 billion in assets, Prime offers flexible ownership options and leasing models, fostering true corporate partnerships. www.primedatacenters.com

Summary

The Executive Assistant provides essential administrative support to the SVP of Development & Construction. This role involves managing schedules, prioritizing tasks, and preparing documents for meetings.

Responsibilities

1. Manage personal and business appointment scheduling, resolve conflicts, and prioritize sensitive matters.
2. Prepare for meetings by gathering documents and coordinating logistics.
3. Act as secretary during meetings and record minutes.
4. Handle email correspondence and phone messages for the SVP and EVP.
5. Serve as a communication intermediary with team members.
6. Arrange travel accommodations, including hotels, flights, rental cars, and group meals.
7. Track and submit business and occasional personal expenses.
8. Organize documents and maintain files.
9. Draft and send communications and memos.
10. Manage office mail and package shipments.
11. Assist in preparing recurring and ad hoc executive presentations.
12. Support Asana management for the Product Delivery team.
13. Assist HR with onboarding new hires.
14. Order office supplies and coordinate maintenance of office equipment.
15. Perform other duties as assigned.

Skills and Qualifications

• Bilingual in Spanish and English is required.
• 1-2 years of experience in administrative support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both verbal and written.
• Strong organizational and time management skills.
• Attention to detail and confidentiality.
• Friendly, professional demeanor with excellent customer service skills.
• Ability to work under pressure and in team environments.

Personal Attributes

• Detail-oriented and perceptive to office needs.
• Proactive, independent, and team-oriented.
• Problem-solving skills and adaptability in fast-paced settings.
• Strong communication and prioritization abilities.
• Flexible, adaptable, and growth-minded.

Prime Data Centers is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.