Back Office Support

SGS; Barcelona; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading global firm is seeking a Back Office Support professional to oversee administrative and support operations. The ideal candidate will ensure smooth internal processes, manage accurate data, and maintain compliance with policies. Responsibilities include data entry, document management, and supporting various departments for efficient workflows. The role requires a Bachelor's degree and 1-3 years in administrative roles. This is a full-time position based in Barcelona, Spain.

Formación

• 1-3 years of experience in administrative or back-office roles.
• Ability to work both independently and as part of a team.

Responsabilidades

• Perform data entry and document management.
• Prepare and process business documents like proposals and invoices.
• Support front-office and operational teams.

Conocimientos

Proficient in MS Office (Excel, Word, Outlook)

Strong attention to detail

Excellent organizational skills

Good written and verbal communication skills

Educación

Bachelor’s degree in Business Administration or related field

Herramientas

ERP systems

CRM systems

Descripción del empleo

Job Description

The Back Office Support oversees and coordinates the administrative and support operations that keep the organization running efficiently. This role ensures the smooth execution of internal processes, accurate data management, and compliance with company policies.

Key Responsibilities

• Perform data entry, record keeping, and document management with high accuracy.
• Prepare and process proposals, reports, invoices, and other business documents.
• Support front-office and operational teams by managing back-end processes.
• Maintain and update internal databases, spreadsheets, and filing systems.
• Coordinate with departments such as operations, marketing, finance, HR, and customer service to ensure smooth workflow.
• Handle correspondence, emails, and internal communications efficiently.
• Assist in reconciling data discrepancies and ensuring data integrity.
• Support compliance and audit processes by maintaining proper documentation.
• Monitor office supplies and support procurement or inventory control as needed.
• Contribute to process improvement initiatives to enhance efficiency and accuracy.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Accounting, or related field (preferred).
• 1–3 years of experience in administrative, operations, or back-office roles.
• Strong computer skills — proficient in MS Office (Excel, Word, Outlook).
• Experience with ERP or CRM systems is an advantage.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in data handling.
• Good written and verbal communication skills.
• Ability to work both independently and as part of a team.

Preferred Qualifications

• Experience in TIC company and/or cyber security
• Knowledge of basic accounting or documentation control.
• Familiarity with data entry and reporting tools.