Assistant, School of Science & Technology

IE University; Madrid; Presencial; EUR 28.000 - 40.000; Jornada completa

Descripción de la vacante

A prestigious educational institution in Madrid is seeking an Assistant to provide administrative and logistical support to the Executive Vice Dean. The ideal candidate will have a Bachelor's Degree, proficiency in English and Spanish, and 3-5 years of experience in a similar role. Responsibilities include coordinating schedules, managing events, and drafting communications. This is a full-time position in a dynamic, international team.

Formación

• At least 3-5 years of experience in a similar administrative or coordinator role.
• Experience in managing academic programs is an advantage.
• Familiarity with academic management software.
• Strong attention to detail and ability to work independently.

Responsabilidades

• Coordinate with the Executive Vice Dean and other Vice Deans.
• Organize the Executive Vice Dean’s schedule and manage logistics for events.
• Draft communications for faculty, staff, and students.

Conocimientos

Proficiency in English

Proficiency in Spanish

Organizational skills

Interpersonal skills

Problem-solving skills

Educación

Bachelor’s Degree or higher in a relevant field

Herramientas

Microsoft Office Suite

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's School of Science & Technology is looking for an Assistant to join its team!

Why IE University? With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose At IE University, we foster positive change through education, research, and innovation. As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime. Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Madrid - IE Tower,

Responsibilities

Your role as an Assistant will involve:

• Program and Faculty Support (30%)
  • Act as the primary point of coordination between the Executive Vice Dean and the other Vice Deans of the school to ensure alignment of academic programs and operational priorities.
  • Work closely with deputy area directors to coordinate schedules and track key academic deadlines, ensuring alignment with school-wide objectives.
  • Support the Vice Dean of Undergraduate Programs in ensuring program quality by assisting in the development and monitoring of academic standards.
• Operational and Logistical Coordination (30%)
  • Organize and manage the Executive Vice Dean’s schedule, including coordinating internal and external meetings, academic events, and business travel arrangements.
  • Oversee logistics for academic and extracurricular events, such as conferences, guest lectures, and networking events.
  • Manage relationships with external partners, service providers, and vendors, ensuring the successful execution of events, catering, travel, and other school-related services.
  • Submit and reconcile expense reports for the Executive Vice Dean and other stakeholders as needed, ensuring compliance with budget and financial guidelines.
• Coordination Between Vice Deans (30%)
  • Act as a liaison between the Executive Vice Dean and the other Vice Deans at the school, ensuring consistent communication and coordination on strategic initiatives, projects, and academic operations.
  • Assist with the coordination and management of cross-departmental initiatives, providing support to the Vice Deans to drive the implementation of new academic programs, policies, and initiatives.
  • Track progress on deadlines.
• Internal Communication (10%)
  • Draft, edit, and circulate communications on behalf of the Executive Vice Dean to faculty, staff, and students.
  • Prepare briefing notes, summaries, and internal updates to ensure clear and consistent messaging across the school.
  • Support the preparation of presentations, reports, and newsletters that enhance transparency and engagement within the school.
  • Act as a bridge for information flow between leadership and stakeholders, ensuring clarity, timeliness, and consistency of messages.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Bachelor’s Degree or higher in a relevant field (such as Business, Education, or STEM disciplines).
• Proficiency in both English and Spanish (written and oral) is required.
• Minimum of 3-5 years of experience in a similar administrative or coordinator role, ideally within an academic or research environment.
• Strong organizational skills with a demonstrated ability to manage multiple priorities and deadlines effectively.
• Excellent interpersonal skills, with the ability to work effectively with faculty, students, and senior administrators.
• Experience in managing academic programs or supporting faculty and students is a significant advantage.
• Knowledge and experience with managing academic labs and coordinating logistical support for lab activities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other academic management software.
• Strong attention to detail, problem-solving skills, and the ability to work independently in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.

Unleash your full potential and make an impact. The next move is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University. At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.