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Competition Number: 25/104

Posting Scope: Internal / External

Posted Date: June 3, 2025

Closing Date: June 17, 2025, 4:30 PM PST

Department: People and Culture

Posting Type: Auxiliary

Work schedule: Monday to Friday between 7AM to 5PM (ongoing as needed)

Salary: $ 32.09 per hour, Pay Grade 4

Job Code: 4248

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 4

Join the City of Victoria as an Auxiliary Clerk and have the opportunity to explore new positions and embark on a dynamic career path! We're looking for 4 dedicated individuals to join our team, working across various departments on an as-needed basis during Monday to Friday from 7:00AM to 5:00PM.

As an Auxiliary Clerk, you'll play a crucial role in supporting our city's operations, assisting different departments with administrative tasks, customer service, and more. This position offers flexibility, diversity, and the chance to gain valuable experience in a variety of municipal functions.

If you're a proactive team player with flexible availability, excellent organizational skills and a passion for public service, we want you on our teams!

POSITION FUNCTION

Perform clerical functions for various departments.

KEY DUTIES

Type a variety of letters, memos, reports and forms from typed or handwritten copy; compile and update manual and computerized statistical records; maintain various manual and computerized filing systems; scan a variety of documents such as letters and archival material for computerized files; edit scanned images to ensure quality.

Respond to general enquiries from other departments by providing general information; take messages and direct calls; schedule appointments and meetings and book facilities.

Perform other clerical functions such as photocopying, collating and faxing; sort and distribute mail.

Perform related duties where qualified.

INDEPENDENCE

Work is performed according to established procedures or assigned by supervisor and is reviewed upon completion.

Problems involving deviations from established procedures are referred to supervisor.

WORKING CONDITIONS

Physical Effort

Sit with arms unsupported while keyboarding. (often)

Mental Effort

Normal.

Visual/Auditory Effort

Focus on a variety of source data and computer for short periods. (often)

Work Environment

Office.

Key Skills And Abilities

Organize and prioritize work.

Working level operation of current City of Victoria word processing and spreadsheet programs.

Operate a variety of office equipment.

Maintain accurate records.

Establish and maintain effective working relationships.

Deal with the public in a courteous and tactful manner.

Qualifications

Formal Education, Training and Occupational Certification:

High school graduation.

Experience

6 months of related experience.

or an equivalent combination of education and experience.

Other

May be requested to substitute in a more senior position.

To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.

The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance, please email us at careers@victoria.ca .