College Services Representative, Communications and Public Affairs

College of Physicians and Surgeons of BC; Vancouver; On-site; CAD 49,000 - 62,000; Full time

Job summary

A health regulatory body in British Columbia is seeking a full-time College Services Representative to handle public inquiries in a professional manner. Candidates should have a post-secondary qualification, strong interpersonal skills, and experience within a health-related organization. The role involves responding to calls and emails, providing administrative support, and ensuring excellent service. The position offers a salary range of $49,388 to $61,735 annually.

Qualifications

• Completion of post-secondary education required; bachelor's degree preferred.
• 2-3 years of relevant work experience.
• Working knowledge of the Canadian health-care system.
• Experience in a health-related organization requiring patient interaction.
• Ability to handle diverse public interactions in emotionally charged situations.
• Proficiency in English with excellent oral and written communication.

Responsibilities

• Respond to 100+ calls daily with professionalism and empathy.
• Provide administrative support to the communications and public affairs department.
• Maintain accurate records of calls and inquiries.
• Assist with maintaining a CSR orientation manual.
• Research information on CPSBC standards and guidelines.

Skills

Interpersonal skills

Critical thinking

Problem-solving

Attention to detail

Communication skills

Ability to work under pressure

Education

Post-secondary level qualification

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

College Services Representative, Communications and Public Affairs

Full-time, contract (12 months)

Position summary

British Columbians are passionate about their health care. The College of Physicians and Surgeons of BC (CPSBC) is part of a complex health‑care delivery system that is often challenging to navigate.

Are you looking for a fresh start in your career with a top employer? Join a dynamic high‑performing team as one of CPSBC’s front‑line communicators. As a first point of contact, college services representatives (CSRs) play a critical role in CPSBC’s public service function, responsible for the professional handling of all initial telephone and email inquiries from the public, registrants (BC physicians and surgeons), lawyers, government and other organizations.

By communicating CPSBC standards, guidelines and processes, CSRs aim to achieve first‑contact resolution and deliver a high standard of service excellence. CSRs respond to a multitude of requests for information about CSPBC with a high level of accuracy, timeliness, professionalism, maturity and empathy. They also provide administrative and project support to the communications and public affairs department.

This position reports to the lead, contact centre.

Duties and responsibilities

Duties include but are not limited to the following:

• maintain a high standard of service excellence, exhibiting maturity and empathy at all times
• receive and respond to 100 or more calls daily, numerous emails, letters and voicemails from registrants, the public, and other organizations in a timely, accurate and professional manner
  • apply critical thinking to assist in emotionally charged interactions
  • display a positive, caring, firm, direct manner, maintaining composure at all times
  • exercise call management by using effective questioning techniques and directive statements to assist in deciphering the situation
  • troubleshoot to assist the public and registrants with available health‑related resources
  • research information from multiple online resources and answer questions on a variety of subjects, including CPSBC standards, guidelines, processes and legislation
  • provide support to registrants during their annual licence renewal process
  • monitor and maintain accurate records of calls, emails and voicemails to assist in identifying trends and areas of improvement for the department
  • meet the department’s goal of a first‑contact resolution point and only transfer calls when required
• provide administrative and project support to the communications and public affairs department with a high level of accuracy and efficiency, and in accordance with the department’s editorial and document standards
  • process medical directory requests
  • follow up with registrants’ offices to ensure profile and contact information is current
• assist with maintaining a comprehensive resource manual for CSR orientation and ongoing training purposes
• other duties as assigned

Skills and qualifications

Required skills and qualifications include:

• completion of bachelor’s degree is preferred; a post‑secondary level qualification is required
• at least two to three years of work experience (or an equivalent combination of relevant education/training/work experience)
• working knowledge of the Canadian health‑care system
• experience in a health‑related organization governed by legislation, rules and standards where patient interaction was required
• demonstrated ability to work under pressure and deal with diverse members of the public and the profession, often in highly‑charged emotional situations
• a positive, caring and supportive approach on the phone and in writing at all times
• strong interpersonal skills required to successfully facilitate resolution to complex situations
• exceptional listening skills
• demonstrated ability to work independently and cooperatively within a team
• excellent critical thinking, analytical and problem‑solving skills
• high level of attention to detail, with demonstrated ability to multi‑task in a fast‑paced environment
• ability to take initiative, serve as a go‑to person, and interact with all levels in the organization
• a professional demeanour and personal presentation
• a team player with a can‑do attitude exemplified by patience, enthusiasm and a willingness to learn
• ability to learn, operate and run call reports on a multi‑line phone system to track and analyze trends and identify issues
• superior computer skills, including data entry, ability to manoeuvre between applications with ease, and locate information quickly online
• proficiency in Microsoft Word and Excel applications
• proficiency in English language—excellent oral and written communication skills are essential

The compensation for this position is based on an annual salary range of $49,388 to $61,735.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation, political belief, socio‑economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.

The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil‑Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.