Scheduling Clerk

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A regional health authority in Manitoba seeks a Scheduling Clerk to support the Home Care Program by maintaining staff schedules and communicating with team members. The role requires 2-3 years of administrative experience, strong organizational skills, and proficiency with office software. Ideal candidates will have scheduling experience and the ability to manage multiple tasks in a fast-paced environment. This is a full-time onsite role requiring a strong commitment to collaborative healthcare delivery.

Qualifications

• 2 to 3 years related administrative experience.
• Minimum 6 months scheduling experience.
• Data entry experience required.

Responsibilities

• Assist in maintaining Direct Service Staff schedules.
• Assign, schedule and communicate with Direct Service Staff, clients and other Home Care Staff.

Skills

Proficiency in Microsoft Word and Excel

Keyboarding speed of 45 wpm

Strong organizational skills

Effective communication skills

Ability to work under pressure

Education

Completion of a high school or equivalent program

Formal training in applied office skills

Medical Terminology preferred

Tools

Procura

Job description

Overview

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the direction of a Team Manager within the Home Care Program, the Scheduling Clerk, in collaboration with the Resource Coordinator, assists in the maintenance of Direct Service Staff schedules by entering data into the Home Care scheduling system, assigning, scheduling and communicating with Direct Service Staff, clients and other Home Care Staff.

Responsibilities

• Assist in maintaining Direct Service Staff schedules by entering data into the Home Care scheduling system.
• Assign, schedule and communicate with Direct Service Staff, clients and other Home Care Staff in collaboration with the Resource Coordinator.

Qualifications

• 2 to 3 years related administrative experience.
• Minimum 6 months scheduling experience.
• Data entry experience required.
• Experience in email and computerized calendars (GroupWise) required.
• Experience in healthcare would be an asset.
• Experience with mail distribution, photocopying and faxing.
• Experience maintaining filing system.

Education

• Completion of a high school or equivalent program of studies.
• Formal training in applied office skills required.
• Medical Terminology preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Proficiency in Microsoft Word and Excel; Procura would be preferred.
• Keyboarding speed of 45 wpm required.
• Ability to maintain and compile statistics.
• Strong organizational skills required.
• Demonstrated ability to effectively contribute to a team environment.
• Excellent oral and written communication skills.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Ability to carry out assigned tasks.

Physical Requirements

Not Applicable

Additional Information

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.