Remote Administrative Assistant

Mashreq Bank; Remote; CAD 40,000 - 55,000; Full time

Job summary

A dynamic HR services firm is seeking a Remote Administrative Assistant to provide essential administrative support in a vibrant team environment. This entry-level position involves managing schedules, organizing files, and coordinating meetings. Strong organizational skills and proficiency in Microsoft Office Suite are essential. Join us to enhance your skills and gain valuable HR experience while contributing to our supportive and collaborative culture, all in a flexible remote work setting.

Benefits

Competitive salary

Comprehensive training and development opportunities

Flexible work environment

Access to professional development resources

Supportive team culture

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Assist in managing calendars and scheduling appointments.
• Draft, format, and proofread documents and correspondence.
• Coordinate meetings and events, managing logistics.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Microsoft Office Suite

Problem-solving skills

Education

High school diploma or equivalent

Further education in business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

HR Service Jobs is seeking a motivated and detail-oriented Remote Administrative Assistant to join our dynamic team. This entry-level position is ideal for individuals looking to kickstart their careers in administrative support within a vibrant remote work environment. The successful candidate will play a vital role in ensuring the efficient operation of our HR services by providing essential administrative support. You will assist in managing schedules, coordinating meetings, maintaining files, and communicating with clients and team members. Your organizational skills and ability to multitask will be key to your success in this role. Additionally, you will have the opportunity to learn about various HR functions and contribute enhancing the overall efficiency of our operations. At HR Service Jobs, we value collaboration and innovation, and we are committed to providing a supportive environment where you can grow your skills and develop professionally.

Key Responsibilities:

• Assist in managing calendars and scheduling appointments for team members.
• Organize and maintain electronic and paper files, ensuring accurate record-keeping.
• Draft, format, and proofread documents, reports, and correspondence.
• Respond to emails and phone inquiries, providing excellent customer service.
• Support the onboarding process for new employees, including preparing orientation materials.
• Coordinate meetings and events, including logistics and communication with participants.
• Perform data entry tasks and maintain databases to ensure up-to-date information.
Assist with various administrative tasks as required by the HR team.

Required Skills and Qualifications:

• High school diploma or equivalent; further education in business administration or a related field is an asset.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to work independently and collaboratively in a remote setting.
• Basic understanding of HR processes and terminology is a plus.

Experience:

• No prior experience required; however, internships or coursework related to administrative support or human resources will be considered an asset.

Working Hours:

• Full-time position, Monday to Friday, with flexible working hours to accommodate varying schedules.

Knowledge, Skills, and Abilities:

• Ability to prioritize tasks and manage multiple responsibilities.
• Strong attention to detail and commitment to accuracy.
• Willingness to learn and adapt in a fast-paced environment.
• Problem-solving skills and the ability to handle challenging situations with professionalism.

Benefits:

• Competitive salary.
• Comprehensive training and development opportunities.
• Flexible work environment with remote working options.
• Access to professional development resources.
• Supportive team culture and collaborative atmosphere.

Why Join:

At HR Service Jobs, we believe in empowering our employees to reach their full potential. As a Remote Administrative Assistant, you will gain valuable experience in the HR field while working with a team of dedicated professionals. We foster a culture of continuous learning and provide the resources necessary for you to advance your career. Join us and be part of an organization that values your contributions and supports your growth.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and interest in the role to us. Please include Remote Administrative Assistant Application in the subject line. We look forward to hearing from you!