Receptionist-KPMG Law

KPMG LLP Canada; Montreal; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading professional services firm is seeking an Administrative Assistant in Montreal to provide extensive administrative support to partners and manage their schedules. The ideal candidate has over 5 years of experience, superior skills in MS Office, and must communicate proficiently in English and French. This role is onsite, focusing on enhancing client service experiences.

Qualifications

• Minimum 5 years administration experience.
• Professional knowledge of English is required.
• Must communicate effectively in English and French.

Responsibilities

• Provide administrative support to partners and client service teams.
• Manage partners’ calendars and coordinate meetings.
• Assist in proposal processes and preparation of reports.

Skills

Advanced skills with MS Office and Adobe products

Excellent communication skills

Strong project management skills

Good judgment and analytical skills

Education

College diploma or equivalent experience

Tools

MS Office

Adobe products

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience. You will sit at the reception and greet clients as well as provide ongoing support to your fellow team members. Please note this role is completely onsite. Candidates must be located in Montreal.

What you will do

• Provide administrative support to partners, senior managers, managers and client service teams
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time
• Coordinate travel arrangements
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials
• Assist in the proposal process as required, working with the proposal team and proposal coordinator
• Assist in the preparation and submission of time and expense reports for the partner(s) supported

What you bring to the role

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat
• Proficiency to quickly learn proprietary software
• Excellent communication skills
• Strong project management skills
• Good judgment and analytical skills with a focus on attention to detail
• Capable of working independently and take ownership of tasks
• Ability to quickly and smoothly adapt to changing client demands
• Minimum 5 years administration experience
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set
• Professional knowledge of English is required for this role

Providing you with the support you need to be at your best

The position involves working primarily with English speaking clients and the incumbent must be able to communicate with the clients, both verbally and in writing, in English and French. They also must be able to assist with the preparation of English language documents (agreements, correspondence, etc.).

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier‑free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro‑breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1‑888‑466‑4778.