receptionist

Legal Leaf Immigration Consulting Ltd; Calgary; On-site; CAD 35,000 - 45,000; Full time

Job summary

A consulting firm in immigration services in Calgary is looking for an Entry Level Administrative Assistant to provide various clerical and support services in a fast-paced environment. Key responsibilities include scheduling appointments, maintaining records, and offering customer assistance. Excellent oral communication and organizational skills are essential. Full-time position requires on-site work with no remote options.

Responsibilities

• Greet people and direct them to contacts or service areas.
• Provide basic information to clients and the public.
• Order office supplies.
• Schedule and confirm appointments.
• Send invoices.
• Maintain work records and logs.
• Receive and issue payments.
• Perform clerical duties, such as filing and sorting and distributing mail.
• Answer telephone and relay telephone calls and messages.
• Provide emergency services.
• Perform front desk duties.

Skills

Excellent oral communication

Flexibility

Organization

Team player

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

• Will train

Work location: On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Greet people and direct them to contacts or service areas
• Provide basic information to clients and the public
• Order office supplies
• Schedule and confirm appointments
• Send invoices
• Maintain work records and logs
• Receive and issue payments
• Perform clerical duties, such as filing and sorting and distributing mail
• Answer telephone and relay telephone calls and messages
• Provide emergency services
• Perform front desk duties

Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks

Personal suitability

• Excellent oral communication
• Flexibility
• Organized
• Team player

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Individual and Family Services