Property Administrator

Colliers; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading real estate services firm in Toronto is looking for a Property Administrator to assist with property management tasks including invoicing, tenant correspondence, and reporting. Ideal candidates will have 1-2 years of experience in commercial real estate and strong organizational skills. Competitive benefits and career growth opportunities are offered in a collaborative work culture.

Benefits

Competitive benefits & compensation

Career growth opportunities

Collaborative culture

Qualifications

• 1-2 years of similar experience in commercial real estate.
• Experienced in Accounts Payable and Accounts Receivable.
• Ability to deliver excellent customer service at all levels.

Responsibilities

• Assisting the Property Manager with regular reporting and tenant correspondence.
• Generating and issuing purchase orders and reconciling open POs.
• Reviewing and processing invoices promptly to ensure payment.

Skills

Interpersonal skills

Attention to detail

Customer service

Organizational skills

Time management

Project management

Relationship building

Communication

Microsoft Office

YARDI

Education

1-2 years of experience in commercial real estate

Job description

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

Property Administrator – Etobicoke – 405 The West Mall (Site‑Based)

About the role

As Property Administrator within our REMS team, you'll play a central role in customer care by bringing outstanding interpersonal skills, attention to detail, and a positive demeanor to everything you do. You will assist the Property Manager with regular reporting, tenant correspondence, and all aspects of property administration. This is an opportunity to leverage your expertise to help us lead our industry into the future.

• Generate and issue purchase orders (POs); reconcile and close open POs every month.

• Review, code, and process invoices promptly to ensure payment within 60 days.

• Create weekly payable batches for submission to the Client for processing.

• Follow up on aging invoices and ensure proper documentation and approvals.

• Assist APM with monthly accruals.

• Respond to vendor payment inquiries.

• Run and update AR reports weekly.

• Follow up with tenants in arrears via phone or email; escalated to APM if necessary.

• Reconcile tenant accounts; coordinate with accounting on adjustments and discrepancies.

• Respond to tenant inquiries regarding accounts.

• Assist with the preparation and distribution of annual Rental Notices (RANs) and Year‑End reconciliation letters.

• Process chargeback invoices.

• Track and report retail sales collections.

What you bring

• Driven, quick learner and able to work with a team.

• 1‑2 years of similar experience in commercial real estate.

• Experienced in Accounts Payable and Accounts Receivable in a fast‑paced office environment.

• Strong knowledge of YARDI.

• Ability to deliver excellent customer service at all levels of the organization and with external partners.

• Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.

• Ability to communicate clearly and concisely, both orally and in writing.

• Advanced skills in Microsoft Office applications.

• Exhibit a high level of professionalism and excellent interpersonal skills.

• Strong relationship‑building ability, proactive, results‑oriented, and resourceful.

• Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.

• Working towards an RPA would be considered an asset.

What we offer

Innovative projects: Work on cutting‑edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry‑leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well‑being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion

Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network

Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full‑time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability‑related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability‑related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail].