Proactive Virtual Assistant: Admin & Customer Support

Magna International; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

A global automotive manufacturing company is seeking a highly organized Virtual Assistant to support their team with various administrative tasks. Ideal candidates will have exceptional communication skills and a strong background in office management. Key responsibilities include calendar management, customer inquiries, data entry, and bookkeeping using QuickBooks. The position requires excellent organizational abilities, multitasking skills, and proficiency in Microsoft Office and Google Workspace. This is an opportunity to thrive in a dynamic work environment.

Qualifications

• Excellent communication skills and a strong background in office management.
• Ability to multitask effectively while maintaining professionalism.

Responsibilities

• Provide administrative support, including calendar management.
• Handle customer inquiries and provide exceptional customer service.
• Manage data entry tasks with attention to detail.
• Assist with bookkeeping and basic accounting tasks.
• Maintain organized filing systems for document retrieval.
• Proofread documents for clarity.
• Utilize Microsoft Office and Google Workspace.
• Operate multi-line phone systems demonstrating excellent phone etiquette.
• Support front desk operations.
• Collaborate with team members to streamline processes.

Skills

Proficient in QuickBooks

Strong organizational skills

Excellent typing skills

Bilingual abilities

Clerical experience

Strong customer support skills

Effective time management skills

Experience as a personal assistant

Tools

QuickBooks

Microsoft Office

Google Workspace

Job description

A global automotive manufacturing company is seeking a highly organized Virtual Assistant to support their team with various administrative tasks. Ideal candidates will have exceptional communication skills and a strong background in office management. Key responsibilities include calendar management, customer inquiries, data entry, and bookkeeping using QuickBooks. The position requires excellent organizational abilities, multitasking skills, and proficiency in Microsoft Office and Google Workspace. This is an opportunity to thrive in a dynamic work environment.