Office Manager and Bookkeeper

Jump Recruitment Specialists; San Juan de Terranova; On-site; CAD 49,000 - 60,000; Full time

Job summary

A small law and consulting firm in St. John's, NL, is seeking an Office Manager and Bookkeeper. The role involves managing overall office systems and financial operations, scheduling, and providing excellent customer service. Ideal candidates should have at least 5 years of relevant managerial experience and a diploma in a related field. Salary range is $49,500 to $59,500, with benefits included.

Qualifications

• At least 5 years of experience in a managerial role.
• Knowledge of accounting principles and procedures.
• Experience in Family Law and drafting family legal documents is an asset.

Responsibilities

• Scheduling of appointments and mediations.
• Providing excellent customer service to ensure a positive experience for clients.
• Invoicing and managing client accounts.

Skills

Legal office management experience

Client-service oriented

Excellent communication and interpersonal skills

Detail-oriented

Initiative-taking and motivated

Education

Certificate/Diploma in Paralegal/Legal Assistant/Business Administration

Tools

CLIO

LEAP

PC Law

SAGE accounting software

Job description

Overview

Jump Recruitment, on behalf of our partner, a small law, mediation, and consulting firm is seeking an Office Manager and Bookkeeper, in St. John's, NL. The firm guides couples through end of marriage disputes using mediation and settlement oriented legal services and provides consulting services. The successful candidate will be responsible for managing overall office systems, including financial operations. The successful candidate will be responsible for file management from initial client intake to closing, including the following duties:

Responsibilities

• Scheduling of appointments and mediations.
• Providing excellent customer service to ensure a positive experience for clients.
• Managing various communications and correspondence.
• Recording and management of all file work in legal practice software.
• Invoicing, reconciliation of client accounts and bank and credit card reconciliation,
• Daily financial activities including accounts payable, accounts receivable, and GST/HST remittances.
• Preparation of correspondence, separation or cohabitation agreements, divorces, and various other legal documents.
• Other administrative tasks as required.

Qualifications & Experience

• Legal office management experience is an asset.
• At least 5 years experience in a similar managerial role.
• Certificate/Diploma: Paralegal / Legal Assistant / Business Administration with courses and experience in Bookkeeping.
• Knowledge of accounting principles and procedures.
• Knowledge of and/or experience with trust account management.
• Experience in Family Law and drafting family legal documents is an asset.

Computer Skills

• Excellent computer skills (Word, Outlook, Excel and PowerPoint).
• Experience with legal practice software such as CLIO, LEAP, or PC Law.
• Knowledge of SAGE accounting software.
• Social media and /or digital marketing knowledge and skills would be an asset.

Administrative Skills

• Organized, thorough, and have high attention to detail.
• Excellent communication and interpersonal skills to deal effectively with clients, lawyers, co-workers and team members.
• Client-service oriented.
• Ability to deliver quality work on schedule.
• Strong priority setting skills.
• Initiative-taking, motivated, and self-directed.
• Ability to work both independently and as part of a team.
• Ability to prepare legal documents from instructions and precedents.

The nature of this dispute resolution practice is such that the successful candidate may be exposed to disputes between clients. The successful candidate must have a tolerance for such exposure.

Salary will be commensurate with experience and include benefits. Salary range is $49,500 to $59,500.

Apply in Confidence: Only those candidates being considered for an interview will be contacted. Interested and qualified candidates should submit their resume & cover letter to: Tonya Guilfoyle | Senior Recruiter & HR Consultant | [e-mail]

Jump Recruitment Specialists | www.jumpcareers.ca

At Jump Recruitment we recognize the value of diversity and are committed to making intentional steps toward building inclusive teams that better reflect the communities Jump Recruitment and the organizations we serve operate within. We believe that inclusion is not just about making room at the table but about seeking out talent through a diversity lens and letting everyone know that their unique perspectives are important contributions to building stronger workplaces in a changing world. We encourage all qualified candidates to apply for our posted positions. We welcome candidates to self-identify or make our recruitment team aware of any potential accommodation they may need during the recruitment process.

This opportunity is only available for candidates legally entitled to work in Canada. We thank all applicants for their interest, however, only those candidates being considered for an interview will be contacted.