office manager

Government of Canada - Atlantic; Saint John; On-site; CAD 60,000 - 80,000; Full time

Job summary

A government organization in Saint John, New Brunswick, is seeking an administrator responsible for implementing and evaluating procedures, delegating tasks, and managing office operations. Candidates must have a secondary school graduation certificate and proficiency in software such as MS Office. The position requires strong communication skills and the ability to work on-site without remote options.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to record release.
• Co-ordinate and plan office services like accommodation.
• Assist in preparing operating budget and maintaining inventory.
• Assemble data and prepare reports, manuals, and correspondence.
• Train staff.
• Oversee and coordinate office administrative procedures.
• Plan and control budget and expenditures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work conditions

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Plan and control budget and expenditures

Experience and specialization

• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

• Work conditions and physical capabilities

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability