office manager

Government of Canada; Nanaimo; On-site; CAD 60,000 - 80,000; Full time

Job summary

A government organization in Nanaimo is seeking an individual for an administrative support role. The position requires a secondary school graduation certificate and at least 7 months of experience. Responsibilities include reviewing administrative procedures, coordinating office services, and overseeing payroll administration. This is an on-site position with no remote work options available.

Qualifications

• 7 months to less than 1 year of experience required.
• Ability to review and evaluate new administrative procedures.
• Strong organizational skills to establish work priorities and meet deadlines.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Administer policies related to government access and privacy legislation.
• Coordinate office services for supplies, maintenance and security.
• Assist in budget preparation and maintain inventory controls.
• Assemble data and prepare reports and correspondence.
• Perform data entry and oversee office administrative procedures.
• Coach and oversee payroll administration.
• Plan and control budget and expenditures.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Coach
• Oversee payroll administration
• Plan and control budget and expenditures