office coordinator

Government of Canada - Western; Bolton; On-site; CAD 45,000 - 55,000; Full time

Job summary

A regional government agency in Bolton, Ontario is seeking an administrator to coordinate and evaluate office procedures. The candidate should have a secondary graduation certificate and 1-2 years of experience. Responsibilities include managing administrative tasks, preparing budgets, and ensuring smooth office operations. Strong communication skills are essential for success in this role.

Qualifications

• 1 to 2 years of experience in an administrative role
• Ability to work in a fast-paced environment under pressure
• Strong attention to detail

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed
• Administer office services and resources
• Assist in the preparation of operating budgets
• Prepare periodic reports and correspondence

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Education

Secondary (high) school graduation certificate

Tools

MS Office

MS Excel

MS Word

MS PowerPoint

MS Outlook

MS Windows

Electronic mail

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work location

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Experience and specialization

• Electronic mail
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability