Office Administrator

Targeted Talent; Ottawa, Vancouver; On-site; CAD 80,000 - 100,000; Full time

Job summary

An employee-owned architectural firm is seeking an Office Administrator to manage travel arrangements, coordinate meeting logistics, and assist with onboarding. The ideal candidate will also support project-specific tasks and ensure the smooth running of the office environment.

Responsibilities

• Manage travel arrangements and conference room bookings.
• Assist with lunch & learn organization and meeting preparations.
• Handle office supply management and liaise with other departments.

Job description

The Client

Our client is an employee-owned, award-winning, architectural practice firm with a proven track record in practical, innovative and economical design. During a history spanning over 60 years, our client has designed some of Canada’s most notable buildings.

They serve both Canadian and international clients with the immediacy and attention of a local service. Their design influence can currently be found in eight of Canada’s provinces, and in Nunavut.

The Role

Office Administrator

• travel arrangements
• conference room bookings
• Uptime - building management system
• lunch & learn organization
• meeting assistance/org
• office supply management
• receiving schedules, letters, package..
• coordinate office maintenance/accounts: security, hydro, coffee, recycling, cleaners, etc
• liaison with other administrative departments such as accounting
• Onboarding assistance

Project specific

• meeting minutes, agendas
• take on some project coord tasks for projects without PC
• admin type tasks