office administrator

Government of Canada - Atlantic; Markham; On-site; CAD 60,000 - 80,000; Full time

Job summary

A governmental organization in York Region, Canada, seeks an Administrative Coordinator. The role involves implementing and reviewing administrative procedures, overseeing office operations, and handling budgeting tasks. Applicants should have a college diploma and 3 to 5 years of relevant experience. Proficiency in MS Office and attention to detail are essential for success in this position.

Qualifications

• 3 years to less than 5 years of experience in an administrative role.
• Experience in coordinating office services and planning budgets.
• Ability to train staff and oversee administrative procedures.

Responsibilities

• Implement and review new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Administer policies related to information access and privacy.
• Oversee payroll administration and office operations.

Skills

Attention to detail

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Ability to multitask

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Access

Accounting software

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private school
• School or educational institution/establishment

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures
• Plan budgets and monitor revenues and expenses
• Set up and maintain manual and computerized information filing systems
• Manage the operations of a department providing several administrative services

Experience and specialization Computer and technology knowledge

• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Access

Additional information Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Ability to multitask
• Team player