Medical Administrative Assistant (6 month contract) - Guelph, ON

BioScript Solutions Career; Guelph; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading healthcare provider is seeking a Medical Administrative Assistant in Guelph, Ontario. In this part-time role, you will support clinic operations through scheduling, managing patient information, and ensuring exceptional patient care. The ideal candidate holds a Diploma in Medical Office Administration and possesses strong organizational and communication skills. Join us to be part of a compassionate team focused on patient-centered care.

Benefits

Epic Work-Life Balance

Growth Opportunities

Vibrant Culture

Qualifications

• Previous experience in a healthcare or clinic setting is a definite plus.
• Handles confidential patient information with utmost discretion.

Responsibilities

• Be the first friendly voice answering phones, emails, and chats.
• Schedule appointments and manage patient information securely.
• Receive and verify pharmacy deliveries and prepare patient rooms.

Skills

Organizational skills

Communication skills

Time-management skills

Bilingual (French/English)

Education

Diploma in Medical Office Administration

Tools

Microsoft Office

EMR systems

Multi-line phone systems

Job description

Overview

Dynamic MEDICAL ADMINISTRATIVE ASSISTANT Wanted! Are you a multitasking master with a passion for healthcare operations Coverdale Clinics is looking for a Medical Administrative Assistant to become an integral part of our infusion clinic team where your organizational skills help power patient-centered care every single day.

What we offer

• Epic Work-Life Balance: Our shifts are limited to days and evenings and closed on holidays.
• Growth Opportunities: Continuing to build your knowledge through internal training ensures you stay at the forefront of best practices and innovations in nursing. Our ongoing education opportunities empower you to enhance your skills and provide exceptional patient care.
• Vibrant Culture: Our vibrant culture thrives on community engagement fueled by employee feedback through OfficeVibe. From local activities to national initiatives our passionate team extends its commitment to creating positive change beyond patient care. Our People Say It Best!

What & Where

Guelph ON & Part Time (6 month contract)

Closing Date

September 17 2025

Why Coverdale Clinics

Join BioScripts Coverdale Clinic team and experience a work culture that values quality over quantity. With small patient-to-nurse ratios and a team-based environment youll enjoy a steady workflow that allows for precision care and connection. As the Medical Administrative Assistant youll be the behind-the-scenes engine that keeps clinic operations running smoothly from scheduling and supplies to documentation and communication.

Your Mission

Patient & Clinic Support Daily

• Be the first friendly voice they hear answering phones, emails, and CRC chats.
• Schedule appointments, prep charts, scan documents, and manage patient information securely and accurately.
• Receive and verify pharmacy deliveries, place meds on ice, and ensure nursing staff completes double checks.
• Help set up patient rooms and ensure equipment is cleaned and ready to go.
• Monitor fax confirmations and support timely documentation including Adverse Event and incident reports.

Operational & Admin Support

• Place supply orders, prep patient kits and track inventory to support the clinic's flow.
• Handle returns and ensure boxes are coordinated and tracked.
• Stay current on LMS training, patient hold lists and reconciliation reports.

What You Bring to the Table

Education & Experience

• Diploma in Medical Office Administration or equivalent experience.
• Previous experience in a healthcare or clinic setting is a definite plus.

Skills That Set You Apart

• You're an organizational Rockstar with excellent communication and time-management skills.
• Skilled in Microsoft Office, EMR systems, faxing and multi-line phone systems.
• You handle confidential patient information with the utmost discretion.
• Bi-lingual (French / English) that’s a bonus depending on the location.

Core Competencies

• Thinks Critically: Breaks down problems and solves them with clarity and logic.
• Takes Initiative: Acts decisively, works efficiently and gets things done.
• Owns It: Delivers on commitments and takes accountability for actions.
• Is Courageously Clear: Communicates openly and professionally even when it’s tough.
• Adapts and Grows: Embraces change, learns from experience and stays cool under pressure.

Compensation

At BioScript your base pay is one part of your total compensation package and is determined within a range. Our pay ranges are based on the local cost of labor benchmarks for each specific role level and geographic location.

We’re proud to be an equal opportunity employer. As a people-centric organization we’re committed to fostering a welcoming culture, free of discrimination and providing a healthy and safe work environment where all team members can thrive. We strive to provide an accessible workplace where individuals feel valued, respected and supported every day.

We encourage and accept all applications; however only candidates selected for interviews will be contacted. Accommodations can be made available on request for candidates taking part in all aspects of the selection process. For inquiries please email the talent acquisition team.

Ready to make your mark? Coverdale Clinic – Where Patient care is in our DNA.

Take a look firsthand at what we do here!

#INDA