Leasing Coordinator

Choice Properties; Montreal; On-site; CAD 55,000 - 75,000; Full time

Job summary

A prominent real estate investment trust in Montreal is looking for a Leasing Coordinator to provide essential administrative support for leasing activities. The ideal candidate will have at least 3 years of experience in commercial real estate, be proficient in both French and English, and possess strong organizational skills. Responsibilities include managing documents, coordinating meetings, and supporting the leasing team with various tasks to ensure smooth operations.

Qualifications

• Minimum of 3+ years of experience in a similar role within a commercial real estate environment.
• Drafting experience and lease review is an asset.
• Able to prioritize multiple tasks and work independently.

Responsibilities

• Provide administrative support to the leasing team.
• Keep track of leasing documents and critical dates.
• Coordinate leasing conferences and functions.

Skills

Strong communication skills, both verbal and written

Fluency in French and English

Highly organized

Attention to detail

Proficient in Microsoft Office Suite

Tools

JDE or equivalent software

Job description

Location: 400 Avenue Sainte-Croix, Montréal, Québec, H4N 3L6

Leasing Coordinator – Montreal, Quebec

The Leasing Coordinator provides day-to-day administrative support to, and assists in facilitating all leasing activities for the regional leasing team.

Responsibilities:

• Provide administrative support, including typing all types of correspondence, completing reports, photocopying, scanning, opening tenant files, taking minutes if necessary and help coordinating meetings.
• Keep track of various documents in circulation between departments, partners and tenants including but not limited to lease documents, offers, deal summaries and documents out for signature.
• Support the leasing team with View The Space (VTS) from set up to inputting, updating and completion (Lease execution).
• Review monthly leasing reports and ensure reports and VTS are accurate.
• Collaborate with the leasing team and joint venture partners to ensure that leasing activity is being properly recorded.
• Process all tenant allowances and brokerage fees for payment as well as track all progressive payments for same.
• Track all critical dates, contractual waivers and leasing capital expenditures and draft corresponding letters for administrative approvals and sign offs.
• Input leasing assumptions for the budget into JDE, run reports and ensure the accuracy of same.
• Distribute, scan, organize and maintain all lease related documents including to the electronic filing system (M-files).
• Complete credit checks for potential tenants.
• Liaison with marketing and Property Managers for development/leasing signage on our sites as well as pylon signage for tenants.
• Draft and distribute letters as required between parties.
• Interact with joint venture partners as required.
• In conjunction with the leasing team update and distribute the monthly lease expires report.
• Assist with developing presentations for internal and external use.
• Update site plans and the property fact sheets as required.
• Coordinate leasing conferences and functions.
• Other functions as required to facilitate the smooth operations of the leasing department.

Qualifications:

• Minimum of 3+ years of experience in a similar role within a commercial real estate environment.
• Proficient with lease documents and related documents, drafting experience and lease review is an asset.
• Strong communication skills, both verbal and written.
• Fluency in French and English
• Proactive and highly organized with the ability to prioritize multiple tasks; must be able to work independently as well as to take direction from team members and supervisor.
• Accuracy and attention to detail is critical.
• Able to identify team and client needs and commit to responding to them in agreed upon timeframes.
• Work well in a team environment and has a positive outlook and attitude.
• Excellent grammatical and writing skills.
• Must be proficient in Word, PowerPoint, Excel, Outlook.
• Experience with JDE or equivalent software is preferred.

About Choice Properties

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties’ portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.

Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings: 1

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