executive secretary (except legal and medical)

Government of Canada; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A governmental agency in Vancouver is seeking an Administrative Assistant. Responsibilities include scheduling appointments, answering calls, and managing office supplies. The role requires a high school diploma and experience with Microsoft Office tools. Candidates should have strong communication skills and the ability to work under pressure. This is an on-site position with no remote options.

Qualifications

• Minimum 1 year of experience in an administrative role.
• Experience with Microsoft Office tools is required.

Responsibilities

• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Order office supplies and maintain inventory.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

Microsoft Publisher

MS Office

Electronic scheduler

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

• Microsoft Publisher
• MS Excel
• MS Word
• Electronic scheduler
• MS Office

Area of specialization

• Correspondence
• Contracts
• Invoices

Additional information

Work conditions and physical capabilities

• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Accurate
• Client focus